Job Description:

　　SUMMARY:

　　Rakuten International is looking for a sharp, driven, and multi-tasking Contract Executive Assistant to provide executive and administrative support to the CEO. The role will be based in our San Mateo office.

　　KEY RESPONSIBILITIES

　　Communicate with all levels of internal and external contacts and ensure prompt responsesManage and maintain a busy calendar, and respond to meeting requests that require frequent re-prioritizationCommunicates with the general staff on the CEO's behalf and coordinates logistics with high-level meetings both internally and externally.Assist with daily administrative duties including completing expense reports, and arranging complex and detailed domestic and international travel plans, itineraries and agendas.Assist with preparing documents and meeting materials; occasional researchAssist team with meeting deadlines and having all information to help executives make decisionsHandle multiple tasks at the same time and have the ability to anticipate the CEO's needs and change direction quickly and often without having all the detailsAssist with high-level projects as needed

　　MINIMUM REQUIREMENTS (Knowledge, Skills, Abilities)

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　Must be proficient in Microsoft Office Suite and possess a general techie proficiencyInternational & domestic travel arrangements and scheduling experienceExceptional written, verbal, and interpersonal communication skillsStrong organizational skills that reflects the ability to prioritize, plan ahead, and perform multiple tasks seamlesslyCreative and resourceful in solving issues and improving processesProven ability to handle situations independentlyAble to work successfully in a highly international, cross functional team environment -- being comfortable and familiar working with different cultures and time zones is essential.Attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's noticeA terrific work ethic accompanied by a get-it-done attitude

　　QUALIFICATION REQUIREMENTS

　　Minimum 5-7 years of progressively responsible experience as an executive assistant.Bachelor's degree requiredIdeal candidate will have experience working in a global corporate environment; Japanese language proficiency a plus

　　Five Principles for Success

　　Our worldwide practices describe specific behaviors that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.

　　Always improve, Always Advance - Only be satisfied with complete success - Kaizen

　　Passionately Professional - Take an uncompromising approach to your work and be determined to be the best

　　Hypothesize - Practice - Validate - Shikumika - Use the Rakuten Cycle to succeed in unknown territory

　　Maximize Customer Satisfaction - The greatest satisfaction for our teams is seeing their customers smile

　　Speed!! Speed!! Speed!! - Always be conscious of time - take charge, set clear goals, and engage your team

　　Rakuten provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. Rakuten considers applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender, gender identity or expression, or any other characteristic protected by federal, state, provincial or local laws.

　　At the time of posting, Rakuten expects the base compensation for this role to be within the range shown below. Individual compensation will vary based on job-related factors, including the skills, qualifications, and experience of the successful candidate as well as business need and geographic location.

　　$0.00 - $0.00 annually