Harlem Children's Zone (HCZ) Promise Academy - a top-performing K-12 charter school within HCZ's cradle-to-career pathway of comprehensive services - seeks an Office Manager for the 2023-2024 school year!

　　The Office Manager will bring a passion for the mission of HCZ Promise Academy: to get all our scholars to and through college. The ideal candidate cares deeply about children, respects the culture of Harlem's residents, and is eager to make an impact in Harlem and beyond.

　　For more information, check out Want to Work at Promise Academy? Here's 7 Things You Need to Know .

　　Requirements

　　Bachelor's Degree 3+ years of relevant experience Proficiency in Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook)

　　Who You Are

　　Detail-driven and highly organized Excellent written and verbal communicator Able to function well as part of a team and work independently Able to adapt to the needs of the department

　　What You'll Do

　　Set up and clean up after meetings in the conference room Supervises space planning and internal office moves and renovations Oversee that maintenance and repairs of office equipment is done in a proper and timely manner Interact with the appropriate parties to address building services issues such as HVAC, electrical, plumbing, and security Answer the phones and direct all correspondence through the proper channels Manage part-time cleaning staff Update employee files as needed, maintain staff timesheets, and communicate with the payroll department Update databases and track the different systems for various purposes Create new electronic and paper filing systems and maintains them Assist with the day-to-day financial recordkeeping as needed (i.e. petty cash payments, expense reports and reconciliations) Prepare memorandums and other materials describing office procedures and standards Maintain proper document filing systems for all clients and office management tasks Coordinate the purchase order process and negotiate contracts for all office supplies, furniture, equipment and administrative/ maintenance services Monitor contracts for office equipment and support services Maintain an inventory of office supplies Organize necessary staff development sessions and training in office technology Perform telephone outreach as needed Perform other duties assigned

　　To support our staff, we provide them with bi-weekly professional development, access to top-of-the-line technology, including a personal laptop, and Smartboards and tablets in the classroom. Additionally, our staff is surrounded by colleagues and professionals-ranging from instructional coaches and education directors, to guidance counselors and social workers-all committed to ensuring the success for every child. As a staff member at Promise Academy, you will take your place in a team that seamlessly surrounds children in a safe, enriching environment, making sure the reach their full potential.

　　The salary range for this position is $55,000-$60,000 per year. Additionally, we offer a comprehensive benefits package and a low student-teacher ratio. To be considered, interested applicants must apply online or submit a cover letter and resume to [email protected] . No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. HCZ is an EOE.

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