Position: AVP, Company Secretary

　　Location: Luxembourg (Hybrid)

　　About Us

　　The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

　　Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

　　What is it like to work here?

　　We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team. 

　　The Opportunity

　　We are looking for an accomplished Assistant Vice President to join our Company Secretary Team as part of our financial services business in Luxembourg.

　　As part of the global expansion of the Maples Group’s financial services offering, our Luxembourg office opened its doors in 2007. Located in Cloche d'Or, a commitment to service excellence and investment in our people quickly established Luxembourg as a regional hub where our 80+ teammates deliver the best-in-class solutions to clients worldwide alongside our Maples and Calder (legal services) colleagues.

　　As part of our Luxembourg team you will be performing below key duties:

　　Key duties:

　　The CoSec AVP’s primary focus is on the preparation of corporate documentation needed during the life cycle of a company from incorporation to liquidation. This includes but is not limited to:

　　·         organisation of the Annual General Meeting (the “AGM”), including drafting standard notices covering primary statutory points required under Luxembourg company law and preparing draft minutes of the AGM accordingly;

　　·         provision of corporate secretarial support for additional shareholder meetings beyond the AGM where lawyers/notaries are not involved;

　　·         annual filing of accounts and other related required documents stemming from statutory decisions taken at the AGM (board composition, appointment of auditor…);

　　·         preparation and maintenance of a centralised corporate events calendar;

　　·         act as Secretary to quarterly Board of Directors meetings and preparing Minutes of the meeting within the 48-hour turnaround time (for plain-vanilla quarterly’s, pre-drafted transactional or annual approvals) or within deadlines agreed with client and/or FD based on number of companies or complexity;

　　·         the timely update and maintenance of corporate records including company registers (shares, PECs, CPECs, warrants…);

　　·         the timely update and maintenance of client information with the company’s internal systems and applications;

　　·         the coordination of client requests for translations, notarization, apostille and ad hoc submissions to the Luxembourg register of trade and companies or RESA (the “RCS”); and

　　·         liaise with lawyers and notaries for day to day events.

　　Requirements:

　　In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

　　·         3 to 4 years of experience in the company secretarial field

　　·         Good knowledge of the Luxembourg legal framework, regulations as well as AML regulations/guidelines applicable

　　·         Excellent communication skills

　　·         Fluent English is required (additional languages are viewed as beneficial)

　　·         Ability to work on his/her own initiative

　　·         Ability to demonstrate excellent organisation and planning skills

　　·         Methodical, with strong attention to detail

　　·         Ability to deliver on tight timescales

　　·         Ability to work well in a team environment

　　Benefits & Rewards

　　The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

　　Comprehensive health coverage (medical, dental and optical)Competitive vacation packagesEducational assistance and professional development programmesLife insuranceTravel insuranceGlobal mental wellness programme Social eventsHybrid workLunch vouchers  

　　You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

　　Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.