Job Details

　　Remote Type

　　Fully Remote

　　Description

　　Job Summary

　　Reporting to the Director of Executive Operations, the Administrative Coordinator organizes and manages administrative support for company Executive and Senior Leadership, and supports the planning and execution of large events, such as departmental or company-wide events. Administrative support is also extended to other key personnel throughout the organization as capacity allows.

　　The Administrative Coordinator works proactively to manage and maintain activities, administrative duties, schedules, meetings and conferences, while balancing competing time commitments and ensuring a high level of professionalism and confidentiality.

　　Duties and Responsibilities

　　Arrange domestic and international travel and accommodations for company Executives, Directors, and other key personnel (Board Members, Clients, etc.)

　　Create and manage itineraries and schedules for trips and events

　　Handle day to day operations for the Director of Executive Operations and company Executives

　　Coordinate work with other InformData staff as needed; play a key role in the coordination of staff efforts both within and outside the Executive department

　　Maintain Executive calendars and organize meetings across many different organizations

　　Assist in the organization and execution of large-scale events, departmental meetings, conferences, and virtual gatherings

　　Draft, edit, and proof presentations, agendas, proposals, internal & external communications, and other documents

　　Attend calls, document notes and action items, track and monitor action items to completion

　　Assist with other special projects or related responsibilities

　　Please note that this job description is meant to give a basic understanding of the position and does not cover every part of the job duties and requirements. InformData reserves the right to change or assign other duties to this position at any time.

　　Qualifications

　　Bachelor's degree in business administration or related field

　　At least three (3) years of demonstrated experience in an administrative or project management role, preferably Executive or Senior level

　　Impeccable organizational skills and attention to detail

　　Ability to quickly adapt and re-prioritize tasks

　　Curious mindset; willing to ask questions, dig deep, and exhaust all possible resources

　　Excellent verbal and written communication skills; Executive or Senior level communication experience strongly preferred

　　Excellent time management skills with a proven ability to meet deadlines

　　Technical proficiency and aptitude (MS Teams, Zoom, WebEx, etc.) and productivity tools (Calendly, etc.); Proficiency with all key elements in the Microsoft Office 365 Suite

　　Event planning experience preferred

　　Ability to type at least 50 WPM

　　Strong desire to learn and increase skillset

　　Uncompromising integrity and confidentiality

　　Working Conditions

　　This position requires the incumbent to work indoors at a desk for extended periods of time and use of workstation.

　　The person must be able to comprehend and follow work instructions in a fast-paced, team environment.

　　This position requires the ability to interact with all levels within the organization and requires the ability to respond professionally to all individuals and work well as a team player.

　　This position may be requested to work outside of normal business hours on occasion to meet company objectives.

　　Physical Requirements

　　Must be able to remain in a stationary position for extended peri