Description

　　Job Title: Administrative Assistant

　　Location: Santa Monica

　　Company: Private Equity Firm

　　Job Type: Full-Time

　　We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at a prestigious private equity firm in Santa Monica. The successful candidate will provide comprehensive administrative support to up to three managers, ensuring the smooth and efficient operation of daily activities. This company offers room for growth and outstanding benefits.

　　Responsibilities:

　　Calendar Management: Schedule and coordinate appointments, meetings, and events for managers, considering priorities and deadlines.

　　Communication: Act as a liaison between managers and internal/external stakeholders. Draft and proofread emails, memos, and other correspondence.

　　Travel Arrangements: Coordinate travel arrangements, including flights, accommodations, and itineraries, for managers as required.

　　Document Preparation: Prepare, edit, and format documents, presentations, and reports. Ensure accuracy and completeness of information.

　　Filing and Organization: Maintain organized electronic and physical filing systems. Ensure easy retrieval of documents as needed.

　　Meeting Coordination: Assist in the preparation and coordination of meetings, including booking meeting rooms, arranging catering, and preparing materials.

　　Office Management: Handle general office duties, including ordering supplies, managing office equipment, and ensuring a tidy and organized workspace.

　　Expense Management: Track and reconcile expenses for managers, ensuring compliance with company policies.

　　Ad Hoc Support: Provide additional administrative support and assistance on various projects as required.

　　Qualifications:

　　Minimum of 2 years of experience in an administrative role, preferably in a finance or private equity environment.

　　Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

　　Strong organizational and multitasking skills.

　　Excellent written and verbal communication skills.

　　Ability to maintain confidentiality and handle sensitive information with discretion.

　　Detail-oriented and capable of producing high-quality work under tight deadlines.

　　Requirements - Internet research skills

　　Candidate must have substantial computer experience including word processing, spreadsheets and presentation software, as well as databases and customer database systemsAt least 1 year of Administrative Assistant experience preferred

　　Excellent written, verbal and social communication skills

　　Solid understanding of Concur

　　Are you passionate about supporting a dynamic and growing company and looking to thrive in a creative environment? Then we would love to hear from you! Contact us now - this position will be staffed by the end of the week!

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　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .