Support Specialist, Property Management

　　505 8th Ave, New York, NY 10018, USA

　　Req #2162

　　Monday, January 22, 2024

　　ABOUT US: - We believe that everyone deserves a home!

　　Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

　　But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

　　The Property Management department is responsible for the day-to-day operations of Breaking Ground’s current permanent housing portfolio and the successful transition of new buildings to operations. Property Management plays an integral role in Breaking Ground’s overall mission by providing the foundation for individuals and families to make a successful transition from homelessness once people have been housed.

　　Support Specialist, Property Management

　　Reporting to the Deputy Vice President, Facilities Operations, theSupport Specialist, Property Managementprovides support for project management, reports, and schedules.

　　This position is onsite Monday-Friday 9.00 am - 5.00 pm

　　ESSENTIAL DUTIES AND RESPONSIBILITIES:

　　Coordinate and manage project tasks and deliverables for Property Management

　　Run weekly and monthly compliance, regulatory, and violation reports

　　Provide support with the development and implementation of internal procedures for janitorial schedules, preventative maintenance, and inventory management

　　Provide in-person resolution for building violations at the Department of Buildings, Fire Departments, Metrotech, Housing Preservation Development, and other agencies

　　Attend virtual hearings with regulatory agencies

　　Reconcile and document monthly credit card statements and submit to Accounts Payable

　　Compile and complete CRVs for signature submission

　　Update, upload, and maintain shared folders for Property Management

　　Submit in-person annual HPD registration and e-certify registration

　　Maintain internal project tracking sheets

　　Submit annual bedbug reporting and energy scorecards to regulatory agencies

　　Organize, compile, and memorialize support documentation upon completion of projects

　　Support staff using building systems (including Maintenance Connection, SiteCompli, Morse Key Watchman, FDNY Business Portal, DOBNOW and Lobby Guard) with their log in credentials, resetting passwords, assigning and/or creating new users

　　Provide in-person customer service for tenants at 505 8thAvenue

　　Create and distribute meeting minutes

　　Assist with tracking violations, contract registrations, and renewals

　　Ensure vendor proposals and invoices are received and processed

　　Track and renew inspections and permits for FDNY Place of Assembly, Annual Boiler Inspections, DEP Triennial Boiler Permits, BPNY Annual Backflow Prevention, DOB Elevator CAT1, and CAT5

　　Assist with annual audits of Emergency Evacuation Plans

　　Perform other duties as assigned

　　MINIMUM QUALIFICATIONS:

　　High School diploma or equivalent required; Bachelor’s degree preferred

　　Minimum 3 years of project, financial, or administrative management experience

　　Previous experience with Department of Building’s project closeout and violation removal preferred

　　Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams

　　Strong attention to detail and organizational skills

　　As part of our continued efforts to maintain a safe workplace for employees and clients, and in compliance with the City of New York COVID-19 Safety Requirement Mandate, Breaking Ground strongly recommends all employees, interns, volunteers, and subcontractors to receive an FDA authorized and/or approved COVID-19 vaccination and provide a one-time verification of immunization as a condition of employment.

　　EOE/M/F/Vet/Disabled

　　Other details

　　Pay Type Hourly

　　Min Hiring Rate $30.77

　　Max Hiring Rate $30.77

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　　505 8th Ave, New York, NY 10018, USA