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Staff Assistant

Staff Assistant-March 2024

New Brunswick

Mar 28, 2026

About Staff Assistant

　　Position Details

　　Position Information

Recruitment/Posting Title	Staff Assistant
Job Category	Staff & Executive - Administrative & Support
Department	RWJ-CARE-PC (10970)
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Staff Assistant for the Center Advancing Research and Evaluation for Patient-Centered Care (CARE-PC) at the Robert Wood Johnson Medical School.The mission and vision of the Rutgers RWJMS Family Medicine and Community Health Research Division is to develop and sustain a vital and productive research environment that fosters collaborative, trans-disciplinary approaches to promote the health of individuals, families, and communities by improving quality of care and addressing health-related disparities. Under the guidance of the Director of Administration and the Staff Assistant, performs a wide variety of administrative and support services within the Division.Among the key duties of this position are the following: Under the guidance and direction of the Director of Administration and Program Support Coordinator provide general administrative support including answering phones, managing emails, handling correspondence ordering supplies and managing office equipment. Execute assignments that involve data collection, information gathering, analysis, data entry and retrieval, and database maintenance. Utilize various software packages for forms and graphic generation. Organize and maintain records, both paper and digital, and provide information for reports as needed. Maintain essential records and assist in organizing activity files. Develop and manage both physical and electronic filing systems and databases. Prepare and compile data for special reports, monthly reports, program evaluations, and related reports following established guidelines. Create various documents, including correspondence, agendas, minutes, event programs, brochures, certificates, accreditation badges, evaluations, etc., to communicate information and generate documentation in compliance with established guidelines. Support faculty and staff in the processing of expense reports, honoraria, stipends, travel arrangements. Assist with the execution of various meetings, workshops, events, and projects, supporting faculty, staff and attendees. Assist with maintaining calendars for the Center, faculty, and staff.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA	Exempt
Grade	17S
Position Salary
Annual Minimum Salary	48324.000
Annual Mid Range Salary	57507.000
Annual Maximum Salary	67735.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Bachelor's degree, plus two (2) years of professional level experience in a business office, government agency or university setting. An Associate's Degree and experience may be substituted for the degree on a year- for-year basis. Two years of demonstrated experience planning events and hosting meetings through video conferencing software, updating professional websites and social media pages (Facebook or LinkedIn).
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong organizational skills, attention to detail and the ability to work both independently and as part of a team. Strong oral and written communication skills and ability to prioritize work across multiple projects. Computer skills required: Microsoft Office Suite including Word, Excel, Powerpoint and Zoom/Webex video conferencing platforms. Willingness to learn and utilize additional specialized software applications required.
Preferred Qualifications	Knowledge of the following institutional software applications preferred: Oracle Expense Management, MarketPlace, and PeopleSoft, and Ingeniux digital content management. Bilingual skills (English/Spanish).
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift or exert force up to 25 pounds. Work Environment: Office environment. Moderate noise.
Special Conditions	Must be able to provide own transportation to meeting sites as necessary (mileage, parking, tolls reimbursed).

　　Posting Details

Posting Number	23ST3400
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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