This is an exciting opportunity to directly support the Vice President Federal Strategy/Executive Director Hopkins Bloomberg Center (VP/ED) at a new premier campus located at 555 Pennsylvania Avenue in Washington, DC. We are seeking a Special Assistant who will partner with the VP/ED, Directors and other colleagues in the Hopkins Bloomberg Center and in the Office of Federal Strategy to ensure the VP/ED is timely and effectively advancing the priorities in her portfolio. The Special Assistant will support the VP/ED in her work managing both the Federal Strategy and Bloomberg Center functions, helping to ensure a unified approach across both teams.

　　Responsibilities include coordinating and facilitating the accomplishment of mission-driven goals, objectives, strategic and tactical initiatives, and working as an integral part of a team that delivers high output and high-impact work in a fast-paced environment. This role requires considerable judgment, tact, creativity, and initiative; an ability to create and maintain organizational structures and processes within tight deadlines; an unwavering commitment to service; a positive outlook; and a high level of confidentiality.

　　The successful candidate will demonstrate independence in their work, prioritize effectively, and anticipate the needs of the VP/ED. This position requires exceptional organizational, planning, writing, and interpersonal skills, along with a deep curiosity about key external stakeholders as well as the institution, its mission and its people. Ideal candidates will have an interest in and understanding of federal government processes and entities.

　　Primary Duties and Responsibilities:

　　Responsible for strategic and conflict-free calendar management with consideration of deadlines, goals, and strategic initiatives and an ability to diplomatically triage competing internal and external requests and needs.

　　Track deliverables for programs, initiatives and activities. Manage special projects/programs as needed.

　　Work with colleagues to prepare materials for a variety of key meetings and discussions, including briefings, development of agendas and other materials to ensure topics are ready for discussion. Ensure VP/ED is fully prepared for internal and external meetings.

　　Track and conduct tasks generated in meetings.

　　Triage and manage information flow and priorities by flagging important action items and timelines and prioritizing and facilitating decision points.

　　Disseminate information, field questions, and provide guidance about HBC and Federal Strategy activities or needs to colleagues across the University and key external audiences.

　　Interface with leadership offices across the university and health system and develop efficient collaboration/coordination among different departments/units.

　　Ability to effectively communicate and coordinate with Congressional offices, key Executive Branch officials and staff, and other important external audiences (e.g., think tanks, support agencies, trade associations, etc.).

　　Prepare first drafts of announcements, correspondence, memos and emails.

　　Participate in and organize team meetings, and follow-up on action items.

　　Recommend operational processes and workflows.

　　Provide additional administrative support as needed (e.g., travel logistics, purchasing, event planning, process expenditures, reconcile accounts, monitor expenses, problem solving, team building events, contribute to onboarding of staff).

　　Minimum Qualifications

　　Bachelor's Degree

　　Five years' experience in support of academic, business, research and/or development activities and operations, providing high level administrative oversight, coordination, and advice

　　Additional related experience (i.e. experience in field for which the executive to whom this position reports to is responsible) may be considered in lieu of degree to the extent permitted by the JHU equivalency formula, in exceptional cases.

　　Preferred Qualifications

　　Excellent written and verbal communication skills

　　Excellent and proven judgment

　　High level of discretion for confidential information

　　High level of attention to detail

　　Project management experience

　　Demonstrated ability to manage multiple and/or competing priorities with flexibility and initiative

　　Capacity for and foresight in managing ahead; highly proactive

　　Team player committed to responsiveness, partnership and service

　　Some evening and weekend work required

　　Classified Title: Executive Specialist

　　Job Posting Title (Working Title): Special Assistant

　　Role/Level/Range: ATP/03/PD

　　Starting Salary Range: Min $62,300 - Max $109,000 Annually (Commensurate with experience)

　　Employee group: Full Time

　　Schedule: Monday-Friday, 8:30am-5:00pm

　　Exempt Status: Exempt

　　Location: District of Columbia

　　Department name: ​​​​​​​555 Penn

　　Personnel area: University Administration

　　Total Rewards

　　The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

　　Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

　　JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

　　**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

　　The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

　　The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion (https://diversity.jhu.edu/roadmap-on-diversity-and-inclusion/) .

　　Accommodation Information

　　If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

　　Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

　　The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

　　The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

　　Note: Job Postings are updated daily and remain online until filled.

　　Equal Opportunity Employer:

　　Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.