Location: NYC

　　Core Business Hours: 8:00 AM – 5:00 PM

　　Employment Status: Full-Time

　　Salary: 65K

　　Minimum Qualifications

　　High school diploma required. Associate’s degree preferred,

　　5+ years of administrative experience preferred

　　Experience working with top leadership levels and interpreting company strategic goals,

　　Highly proficient with all Microsoft Office Suite/O365 applications,

　　Experience with facility/property management,

　　Experience with organizing meetings and events,

　　Experience with onboarding and termination processes and general Human Resources policies,

　　Experience as a front desk representative, receptionist, or similar role

　　Must have excellent customer service skills, organizational skills, strong attention to detail, and the ability to multitask and prioritize,

　　Strong verbal and written communication skills required.

　　As an office administrative

　　assistant, you will provide intermediate administrative support to the office

　　administrator, office principal, and other office staff within the office. Some

　　of the duties may require handling confidential administrative duties.

　　Responsibilities will

　　include:

　　Be the office front desk representative,

　　Receive visitors at the front desk by greeting, directing, and announcing them appropriately,

　　Receive incoming mail and/or prepare deliveries and/or shipments,

　　Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff,

　　Answer and direct office main line phone calls,

　　Assist with timesheets and expense reports,

　　Assist with travel and meeting arrangements,

　　Order lunches and assist with staff & client meetings, conferences, and executive staff visits together with senior management,

　　Review office vendor-related expenses and process invoices and expense reports,

　　Prepare, attend, and document office principal meetings,

　　Receive and distribute communications accordingly,

　　Provide an effective communication link between the employees in the office and all company policies, procedures, directives, and activities,

　　Maintain office resources (space, furniture, supplies, office technology equipment)

　　Work with building property management on security access, parking, and work order requests (i.e., HVAC, maintenance, etc.),

　　Keep office administrator informed of staffing needs, workload, vendor relations, personnel problems, office resources & organizational needs,

　　Assist in internal and external communications and responding to routine inquiries from employees and external entities; and routing complex inquiries and supporting documentation/information to appropriate staff,

　　Assist office administrator with human resource duties working with supervisors/delegates on new hire orientation and termination tasks,

　　Assist with internal activities/ events, and compliance with the Employee Engagement & Citizenship Program (EECP),

　　Serve as the safety coordinator (update evacuation plans, organize safety training, order equipment) and crisis event administrative representative,

　　Assist with keeping all office manuals and pertinent office resources (i.e., SharePoint site) updated,

　　May provide project administrative assistance such as deliverable binding, formatting, printing, and transmittals,

　　May participate in the Administrative Quality Improvement Meeting Unit (QIMU) sharing lessons learned & best practices to enhance efficiency,

　　May Receive and process vehicle mileage log entries.

　　About Aston Carter:

　　Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

　　At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

　　Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

　　The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

　　If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [email protected] (%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.