Description

We are on the lookout for a dedicated Facilities Assistant to join our team in the Research and Development industry, located in Philadelphia, Pennsylvania. As a Facilities Assistant, you will be tasked with overseeing our facility's operations, managing client projects, and ensuring client needs are met. This role offers a short-term contract employment opportunity.

Responsibilities:

• Manage the daily operations of our facility, ensuring a smooth and efficient workplace

• Supervise and provide guidance to Client Service Representatives

• Manage and execute client projects, ensuring deliverables are met on time and to a high standard

• Maintain regular communication with supervisors and project managers

• Oversee the handling of digital files, including uploading and supervising

• Ensure accurate financial paperwork and compensation for participants

• Manage shipping, package inventory, and product counts as needed

• Compile and send reports on a regular basis

• Handle office supply ordering and inventory management

• Communicate with other markets when necessary and provide regular updates to project managers and off-site clients

• Utilize knowledge of computers, audio visual, and office equipment in daily tasks

• Apply project management skills in overseeing client projects and daily operations

• Utilize knowledge of shipping carriers’ procedures for managing shipping and inventory

• Demonstrate strong time management and organizational skills in managing multiple tasks and meeting deadlines

• Lead and manage a staff, fostering a team-oriented environment

• Solve problems creatively and effectively

• Communicate effectively in both oral and written form

• Utilize 'CMMS', 'Computerized Maintenance Management', 'Concur', 'IBM AS/400', 'Kronos Timekeeping System', 'About Time', 'Budget Processes', 'Communication', 'Conference Rooms' skills effectively in daily tasks and responsibilities.

Requirements

• Proven experience as a Facilities Assistant or relevant role

• Proficiency in CMMS and Computerized Maintenance Management

• Familiarity with financial and facilities management principles

• Proficient in Concur, IBM AS/400, Kronos Timekeeping System, and About Time

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with Budget Processes and financial management

• Excellent verbal and written communication skills

• Proven ability to manage and lead staff

• Experience in planning maintenance operations

• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.

• Working knowledge of facilities machines and equipment

• Ability to use all necessary office equipment, faxes, copiers, telephones, and computers

• Experience with coordinating and managing conference rooms

• Strong critical thinking and problem-solving skills

• Excellent organizational and leadership skills

• High school diploma or equivalent; Degree from a vocational school or a Bachelors' degree in business administration or facility management will be an advantage

Please contact Nicole Allman at 215.568.4580 about this opportunity and reference Job #03720-0013101612

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .