Title: Administrative Assistant Location: Plattsburgh, NY 12901 Duration: 4 months Duties Process Incoming Communication • Answer, screen, and redirect incoming phone calls with a professional and friendly disposition. • Greet, direct, and provide materials to in-person office visitors with excellent customer service. • Open mail, email, and faxes and review, scan, log in, distribute, and / or file as needed using established office procedures • Set up and maintain paper and electronic files for each new case opened • Enter data into case management systems (NYMatters) General Administrative • Keep staff informed of, and schedule as needed, phone conferences, meetings, court appearances, and legal filings due • Communicate, and maintain positive working relationships, with OAG, Court, and client agency staff • Maintain office calendars to ensure that they are accurate and current • Provide administrative assistance to staff • Keep track of supplies and office machines and order material or repair services as needed • Complete other administrative tasks as assigned • Notarize documents as needed (if notary) • Maintain case closing procedures by closing case in NYMatters as each case is resolved • Problem-solve with a positive, can-do attitude, and positively contribute to office morale Process Outgoing Communication • Independently compose simple email, faxes, and letters as directed by legal staff • Prepare outgoing mail (copy, scan, address, affix postage, and deliver to postal box) • Prepare outgoing overnight mail to include delivery to drop box when necessary • Arrange meetings with, and request documents from, other agencies as requested • All other duties as assigned