Agency Higher Education Services Corporation

　　Title Administrative Specialist 1

　　Occupational Category Other Professional Careers

　　Salary Grade NS

　　Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

　　Salary Range From $30.22 to $38.43 Hourly

　　Employment Type Full-Time

　　Appointment Type Temporary

　　Jurisdictional Class Competitive Class

　　Travel Percentage 0%

　　Workweek Mon-Fri

　　Hours Per Week 37.50

　　Workday

　　From 8 PM

　　To 5 PM

　　Flextime allowed? No

　　Mandatory overtime? No

　　Compressed workweek allowed? No

　　Telecommuting allowed? Yes

　　County New York

　　Street Address 163 W 125th St

　　City New York

　　State NY

　　Zip Code 10027

　　Minimum Qualifications MINIMUM QUALIFICATIONS:For Temporary Appointment-High school diploma or high school equivalency diploma; and five years of experience in administrative support*, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. * Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.PREFERRED QUALIFICATIONS:-Bilingual or multilingual communication skills.-Ability to demonstrate professionalism, confidentiality, flexibility and integrity in all work, and demonstrate cultural awareness and sensitivity.-Ability to be self-starter, able to multitask, and have good communication, organization and time management skills.-Proficient in MS Office.

　　Duties Description The Administrative Specialist 1 will be responsible for providing administrative and clerical support for high-level executives including HESC President, Executive Vice President and General Counsel, as well as outreach staff, fellows and/or interns. Performs numerous duties, including scheduling, drafting correspondence, emailing, handling visitors, routing callers and answering routine questions and requests. DESCRIPTION OF JOB DUTIES: Duties include but are not limited to:1) Coordinate office management activities, including supplies, equipment and space modifications2) Maintain executives’ agendas and assist in planning appointments, board meetings, conferences etc.3) Identify matters of top priority for proper handling4) Handle confidential emails and/or documents, ensuring they remain secure5) Ensure timely responses to incoming requests or correspondence6) Schedule meetings, including coordinating meetings between the agency’s Albany and NYC offices7) Manage and coordinate travel arrangements, including the preparation of travel requests and vouchers8) Meet and greet visitors9) Receive and screen phone calls, routing callers to appropriate staff members10) Coordinate responses to information requests11) Prepare and/or review reports, correspondence or presentations12) Maintain office procedures13) Other duties as assigned

　　Additional Comments NOTE: The hours of this position require working between 8:00 a.m. and 5:00 p.m. Please send resume and cover letter to [email protected] with the subject line “Admin Spec 1".

　　Some positions may require additional credentials or a background check to verify your identity.

　　Name Bureau of Human Resources Management

　　Telephone (518) 474-7556

　　Fax (518) 473-6685

　　Email Address [email protected]

　　Address

　　Street 99 Washington Avenue

　　City Albany

　　State NY

　　Zip Code 12255

　　Notes on Applying Please send resume and cover letter to [email protected] with the subject line “Admin Spec 1”.