Job Title

　　Administrative Associate III

　　Agency

　　Texas A&M Agrilife Research

　　Department

　　Animal Science

　　Proposed Minimum Salary

　　$16.82 hourly

　　Job Location

　　College Station, Texas

　　Job Type

　　Staff

　　Job Description

　　The Administrative Associate III, under general supervision, assists with the coordination and management of administrative support functions for the Department of Animal Science. The incumbent coordinates the planning, development, and implementation of administrative tasks that ensure the success of students, faculty, and administration. Works under general supervision and provides complex administrative support work.

　　Responsibilities:

　　-Serve as an administrative liaison between the department and various centralized college administrative services, including but not limited to communications, IT, advising, business services, and events planning.

　　-Schedule room requests and visitor parking.

　　-Assign and manage graduate student office requests.

　　-Complete internal key requests.

　　-Answer and direct telephone calls from the departmental main phone line.

　　-Greeting visitors, ascertaining the nature of business, and directing visitors to the appropriate person efficiently.

　　-Serves as the departmental point of contact for computer and printer hardware, software, and maintenance contracts as well as all copier related equipment and supplies.

　　-Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.-Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.-Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.-Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. (i.e., inventory, itineraries, credit card reconciling, mailing lists, etc.).-Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.-Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.-May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.

　　-Other duties as required.

　　Required Education and Experience:-High school diploma or equivalent combination of education and experience.-Three years of related experience.

　　Preferred Education and Experience:

　　-Associate or bachelor's degree.

　　-Five years of related experience.

　　-Experience in higher education'

　　Required Knowledge, Skills and Abilities:-Knowledge of word processing, spreadsheet, presentation and database applications.-Ability to multitask and work cooperatively with others.

　　-Strong verbal and written communication skills.

　　-Ability to work with sensitive information and maintain confidentiality.

　　-Strong interpersonal and organizational skills.

　　Preferred Knowledge, Skills and Abilities:

　　-Experience with Concur and Microsoft Teams.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　If you need assistance in applying for this job, please contact (979) 845-5154.

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