ADMINISTRATIVE ASSISTANT II - 42005087

　　Date: Jan 23, 2024

　　Location:

　　TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32312

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 820694

　　Agency: Agriculture and Consumer Services

　　Working Title: ADMINISTRATIVE ASSISTANT II - 42005087

　　Pay Plan: Career Service

　　Position Number: 42005087

　　Salary: $36,000.12

　　Posting Closing Date: 02/02/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　ADMINISTRATIVE ASSISTANT II

　　FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

　　DIVISION OF MARKETING AND DEVELOPMENT

　　OPEN COMPETITIVE OPPORTUNITY

　　CONTACT:

　　Yolanda Roundtree (850) 617-7315

　　MINIMUM REQUIREMENTS:

　　A bachelor's degree from an accredited college or universityandtwo (2) years of administrative experience.

　　A master's degree from an accredited college or university can substitute for one (1) year of the required experience.

　　Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

　　An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.

　　Requires possession of a valid Driver’s License.

　　ATTENTION CANDIDATES

　　To be considered for a position with the Florida Department of Agriculture and Consumer Services:

　　All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

　　Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

　　Responses to Qualifying Questions must be verifiable in the Candidate Profile.

　　The Florida Department of Agriculture and Consumer Services values

　　and supports employment of individuals with disabilities. Qualified

　　individuals with disabilities are encouraged to apply.

　　ADDITIONAL REQUIREMENTS:

　　Occasional travel required.

　　NOTES:

　　Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

　　JOB DUTIES:

　　Provide administrative support to the Bureau Chief of Seafood and Agriculture Marketing. Duties include answering and directing phone calls, providing excellent customer service, and assisting Bureau Chief with managing office and organizing bureaus daily operations by attending meetings, learning programs, research, tracking promotions, answering, and directing calls for Bureau Chief, creating spreadsheets and reports and ordering office supplies. Handle routine email communications to “Fresh From Florida” stakeholders both internal and external. Coordinate preparations of purchase requisition and purchase order documents and Summary of Contractual Services (payments) forms. Assist Bureau Chief and staff with organizing and booking travel arrangements. Prepare expense vouchers and travel authorizations for domestic and foreign travel.

　　Participate and assist with partnership development and trade show planning for national and regional shows. Assist Bureau Chief and managers with coordination of consumer and retail promotions, recruiting participants, coordinate logistics routing email and phone communications as needed. Travel occasionally to assist with promotions and campaigns. Assist traveling staff with communications and general needs while out of the office.

　　Responsible for Salesforce inputs and creating retail reports for “Fresh From Florida” promotions, Track promotions and communication of results.

　　Perform other related duties as assigned, including providing occasional support for other sections in the division.

　　KNOWLEDGE, SKILLS AND ABILITIES:

　　Knowledge of administrative and office principles and practices.

　　Knowledge and experience with MS Word, Outlook, Excel and PowerPoint.

　　Knowledge of the methods of data collection.

　　Knowledge of the principles and techniques of effective communication.

　　Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.

　　Ability to prepare correspondence and administrative reports.

　　Ability to understand and apply applicable rules, regulations, policies and procedures.

　　Ability to utilize problem-solving techniques.

　　Ability to work independently.

　　Ability to plan, organize and coordinate work assignments.

　　Ability to communicate effectively.

　　Ability to establish and maintain effective working relationships with others.

　　Ability to work in a team environment.

　　The Benefits of Working for the State of Florida

　　Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

　　Annual and Sick Leave benefits;

　　Nine paid holidays and one Personal holiday each year;

　　State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;

　　Retirement plan options, including employer contributions (For more information, please visitwww.myfrs.com;)

　　Flexible Spending Accounts;

　　Tuition waivers;

　　And more!

　　For a complete list of benefits, visitwww.mybenefits.myflorida.com.

　　For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.”

　　SPECIAL NOTES:

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

　　Nearest Major Market:Tallahassee