Date Posted: 01/09/2024Hiring Organization: Rose InternationalPosition Number: 456374Job Title: Administrative Assistant / ReceptionistJob Location: Denver, CO, USA, 80202Employment Type: Temp to HireEstimated Duration (In months): 6Min Hourly Rate($): 25.00Max Hourly Rate($): 26.00Must Have Skills/Attributes: Administrative assistant, Office Skills,Receptionist

　　Job Description

　　Only those lawfully authorized to work in the designated country associatedwith the position will be considered.

　　Please note that all Position start dates and duration are estimates and maybe reduced or lengthened based upon a client's business needs andrequirements.

　　Duration: three to six months assignment with the option to hire*Background check will be required

　　We are looking for an Administrative Assistant/Receptionist who will aid inorganizing and coordinating administrative procedures for their location. Thisrole is designed to create and maintain a safe and pleasant work environmentwhile ensuring high levels of organizational effectiveness and communicationare met. You will assist in the smooth running of the office and help toimprove company procedures and the day-to-day operations.

　　Role:Staff main reception desk during normal business hours, fieldingincoming calls and visitors.Respond to calls and emails; handle sorting and distribution of mailincluding FedEx/UPS shipping and receiving, in a timely and efficient manner.Greet guests and visitors with professional demeanor and provide generalsupport.Maintain office services by organizing office operations and procedures;reviewing and approving supply requisitions and processing payment asdirected.Serve as central coordinator for site visit scheduling and logistics incooperation with various functional areas.Schedule conference space for meetings or guests, IT and AV equipment,travel arrangements, meals, and appointments.Help receive catering deliveries, set up/break down--project acompetent image consistentlyOrder various items and equipment as needed within budget.Coordinate with building contractors and Facilities for necessarymaintenance and repairs.Act as a liaison with facility management vendors, including cleaning,catering, and security services.Facilitate with in-house or off-site activities such as parties,celebrations, employee engagement events, conferences, and community outreach.Partner with Ops leadership to update and maintain office policies asnecessary.Monitor and report safety or security concerns.Aid in coordinating and drafting communications.Maintain cost containment and processes approval of relevant invoices toAccounts Payable.Monitor all building entry and identification within compliance withestablished guidelines including control of visitor passes and logs.o Create Badges to disseminate to employees/visitors/vendors.Liaises with on-site facility coordinator with regards to access badges,enforcing covid-19 policies, reminding people to check into WISP seatreservation tool and providing exemplary customer service.Acts as back-up for all on-site needs if FC is out of the office.

　　Requirements:High School Diploma/Equivalent is required.B.A. or B.S. is preferred.3+ years in administrative support or office management.Proven experience as an office manager, front office manager,receptionist, or administrative assistant.Proficiency in MS Office (MS Word, Excel, PowerPoint, andOutlook, in particular), Concur, Smartsheet, MacOS, Adobe,Expenses, PO, PR, InAbility to Multi-task and prioritize workAttention to detail and problem-solving skillsProactive, intuitive attitudeExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentKnowledge of office administrator and responsibilities, systems, andprocedure

　　Benefits:For information and details on employ ent benefits offered with thisposition, please visit here. Should you have any questions/concerns,please contact our HR Department via our secure website.

　　California Pay Equity:For information and details on pay equity laws in California, please visitthe State of California Department of Industrial Relations' website here.

　　Rose International is an Equal Opportunity Employer. All qualified applicantswill receive consideration for employment without regard to race, color,religion, age, sex, sexual orientation, gender (expression oridentity), national origin, arrest and conviction records,disability, veteran status or any other characteristic protected by law.Positions located in San Francisco and Los Angeles, California will be