Your next good thing is right here! At Kelly® Professional & Industrial, we’re all about helping you discover what’s next in your career. We are seeking an Administrative Assistant at Johnson & Johnson in Raritan, NJ . This position will assistance the Disease Area Stronghold leads Medical Affairs Delivery Unit by handling a wide range of executive support and administrative tasks. If this sounds like the right fit for you, read on and apply!

　　Why should you apply to this great opportunity?

　　Start date – Immediate!

　　$33.94 per hour

　　Length – 1 year with potential for extension

　　Schedule – Monday through Friday, 8:00am – 5:00pm

　　Location – Raritan, NJ – Hybrid (3 days in office and 2 days remote)

　　What’s a typical day like? You’ll be:

　　Calendar Management requiring interaction with both internal as external partners. Recognizes/communicates priorities and provides solutions. Anticipates and proactively prevents issues.

　　Intense interaction with and sounding board for Leaders in the Medical Affairs Delivery Unit (MADU) organization, to ensure flawless office management for the Leadership Team.

　　Coordination of Leadership Team meetings as well as large departmental meetings and/or activities with both internal and external partners.

　　Logistics support and Budgeting.

　　Content support in building meeting agenda and following up on discussion outcomes, and action item follow-up.

　　Back-up responsibility for the colleague assistants within and beyond the MADU organization to ensure flawless business continuity.

　　Assistance in travel arrangements and preparation of expense reports.

　　Assistance with different HR processes within the MADU organization.

　　Headcount management including resource needs analysis (Supply / Demand.)

　　Candidate screening, interview scheduling, offer approval follow-up and recruitment.

　　On and off boarding of employees for internal and external candidates.

　　On-site contractor processes and delegate plus follow-up on approval status for contract initiation and renewals.

　　Financial follow-up (Ariba), on payments for contractors through Worksense.

　　Maintenance of administrative overview and structure (org charts, distribution lists etc.) for the groups.

　　SharePoint coordination.

　　Creation of new complex cross-departmental (modern) SharePoint structures.

　　Coordinate format improvements and build different workspaces in support of Senior Leaders’ meetings.

　　Define meeting frequency and dates.

　　Automated action item notifications to optimize collaboration and increase efficiency in meeting outcome follow-ups with action item owners.

　　Manage site permissions and sub-site permissions for complex SharePoint structures.

　　Maintenance of 1-Supply.

　　Active partner in defining database upgrade opportunities.

　　Maintain system data and delegate required changes to people managers and their assistants, to ensure system accuracy.

　　Principal Relationships:

　　All functions within the Global Development organization supporting clinical trial activities (Delivery Unit, Global Clinical Operations, Integrated Data Analytics and Reporting Strategic Partnerships.

　　Support functions which enable the smooth planning and execution of all parts of the work plans: Finance, HR, Procurement, Legal, and Contracting.

　　This job might be an outstanding fit for those who:

　　Bachelor / Office Management or equivalent by experience.

　　Minimum of 5 years experience in providing general administrative support on departmental level.

　　Familiar with the Clinical Operations environment.

　　Proficient in MS Office applications, including Word, Excel, Outlook, and PowerPoint. Salesforce experience is preferred.

　　Strong work ethic, professional and detailed oriented.

　　Ability to work independently with minimal direction.

　　Self-motivated individual that is ready to take on many functions of operations.

　　Possess excellent interpersonal, written, and verbal communication skills.

　　What happens next:

　　Once you apply, you’ll proceed to the next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be an Administrative Assistant today!

　　As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

　　Get a complete career fit with Kelly ® .

　　You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

　　About Kelly

　　Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

　　Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center.Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

　　Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.