For our Structural Heart (SH) Division, we are recruiting an Administration Coordinator to support within the SH North headquarter functions in Brussels and the local sales entities in the Nordics and Baltics region.

　　This position is based in our EMEA Headquarters in Diegem, Belgium.

　　Role and Responsibilities:

　　• Assist the Country Manager Nordics & Baltics SH and the local sales team with projects and task as assigned. Equally and as required, assist the North SH Headquarter functions (marketing and general management).

　　• Prepare and deliver written materials including advertising, business communications, reports, presentations, articles, commercial brochures, case studies, newsletter, event announcements, meeting invitations and memos etc.

　　• Maintain and organize company media, marketing and contacts databases. Prepare mailing lists for direct mail campaigns.

　　• Coordinate various marketing projects including production of printed and electronic communications materials, and direct mail campaigns.

　　• Solicit bids and develop requests for proposals for various projects.

　　• Invitations/agendas for local customer events through marketing and legal approval process

　　• Professional service agreements – set up and follow up payments.

　　• Promotion & marketing spend follow up.

　　• Arrange employee activities and organize recognition and gifts (for example Christmas, anniversaries, birthdays) within SH team.

　　• Work closely with the SH team to schedule, organize and support trade shows, conferences, and events. Attend external events as needed. Assist with booth setup and teardown, equipment, contracts, personnel, and promotions.

　　• Deliver industry-leading invitations and practical arrangements in connection with internal and external events and educational activities – act as continuous interface to SH team, vendors and directly to the customers regarding any questions in connection

　　with congresses, events and educational activities.

　　• Ensure events and initiatives in SH are in accordance with internal and external policies and properly signed-off before taking place.

　　• Ensure the internal and external travel arrangements and registrations are delivered with high-quality and in a cost-efficient manner.

　　Your Profile:

　　• Degree in Business Administration or related field or relevant experience from similar role.

　　• 3 + years of business administration expertise and experience.

　　• Excellent in organizational planning and time management.

　　• Positive and can-do attitude to new situations and tasks.

　　• Strong teamwork and facilitations – effective at leading and being a member of a team. Listens actively and responds constructively to needs and views of others.

　　• Delivery – gets the job done, meets or exceeds expectations and exhibits a sense of urgency on critical time dependent issues.

　　• Persists despite obstacles and opposition.

　　• Demonstrate ability to prioritize.

　　• Self-driven to identify, initiate and implement projects independently offline manager.

　　• Fluency in English, both written and verbal. Scandinavian or other Nordic/Baltic languages are an advantage.

　　Abbott offers an attractive salary package combined with good opportunities to grow and develop while working in an international work environment.

　　An Equal Opportunity Employer

　　Abbot welcomes and encourages diversity in our workforce.

　　We provide reasonable accommodation to qualified individuals with disabilities.

　　To request accommodation, please call 224-667-4913 or email [email protected]