State Housing Assets Team Manager - Hybrid

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　　State Housing Assets Team Manager - Hybrid

　　Salary

　　$86,916.00 - $113,004.00 Annually

　　Location

　　Denver Metro, CO

　　Job Type

　　Full Time

　　Job Number

　　NAA-01870-01.2024

　　Department

　　Department of Local Affairs

　　Division

　　Division of Housing

　　Opening Date

　　01/24/2024

　　Closing Date

　　2/1/2024 11:59 PM Mountain

　　FLSA

　　Determined by Position

　　FLSA Status

　　Exempt; position is not eligible for overtime compensation.

　　Primary Physical Work Address

　　1313 Sherman St., Room 320, Denver, CO 80203 - This position is mostly a hybrid work position with as needed on-site visits with employee and stakeholder groups.

　　Description

　　Benefits

　　Questions

　　Department Information

　　This posting is only open to residents of the State of Colorado at the time of submitting your application.

　　This posting may fill other similar positions in the same class including some permanent regular and term-limited positions.

　　About the Colorado Department of Local Affairs

　　The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.

　　Vision

　　The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities.

　　Mission

　　Our mission is to help strengthen Colorado’s communities

　　Why work for the Colorado Department of Local Affairs?

　　The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity (https://youtu.be/eAPo-IRsOZU) that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

　　In addition, we offer a great location and great benefits, which include:

　　Medical and dental plans (https://www.colorado.gov/pacific/dhr/benefits)

　　Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/sites/default/files/documents/5-112a.pdf) plus pre-tax and ROTH 401K, and 457 plans (https://www.copera.org/members/peraplus-401k457)

　　Employee wellness programs

　　Paid life insurance

　　Short and long-term disability coverage

　　11 paid holidays per year plus vacation and sick leave

　　Training Opportunities

　　Flexible work schedule options and remote-work options

　　Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs%20)

　　Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.

　　Description of Job

　　Division of Housing (DOH) Office of Housing Finance and Sustainability (OHFS)

　　The Office of Housing Finance and Sustainability exists to provide safe, decent and affordable housing to low and moderate income residents of Colorado by working with public and private housing developers, housing organizations, and local governments to develop, rehabilitate, and provide down payment and rental assistance to new and/or existing housing.

　　Position Summary

　　The State Housing Assets Team Manager exists to provide oversight and leadership to ensure the quality and consistency of the work and communication from the team-managed members of the State Asset Manager Team (AMs) of the Division of Housing’s Office of Housing Finance and Sustainability. For the term of affordability the Division is financially obligated for the amount of federal and state funds invested in affordable housing. This position is a relied upon staff resource on federal State and Local Fiscal Recovery Funds (SLFRF), cross-cutting requirements that may be triggered by DOH’s award of federal PBVs to projects that receive DOH gap-funding; and State Housing Development Grant (HDG), Housing Development Loan Fund (HDLF), Homeless Solutions Program (HSP), SB22-

　　159, HB21-242, HB22-1411, and Colorado Housing Investment Fund (CHIF) programs.

　　This position will:

　　Supervise 5.0 Asset Managers

　　Provide daily technical assistance on compliance requirements triggered throughout the project/program lifecycle—from pre-application, post-application, active contract management, to compliance requirements throughout the period of affordability

　　Provide resources and tools to the OHFS team, related to compliance

　　Provide training or make arrangements for needed areas of instruction or guidance

　　Work with AMs to problem solve and provide recommended solutions and action items

　　Work with the OHFS Housing Portfolio Manager to improve work processes

　　Job Duties:

　　The job duties of this position include, but are not limited to;

　　Supervise Asset Manager Team

　　Determines staffing needs for the implementation and compliance adherence of OFHS funding programs and sets performance guidelines for the State Asset Management Team staff. Supervises five (5) full-time Asset Managers in various locations around Colorado.

　　Conducts supervisory responsibilities such as hiring employees, approving leave, managing performance as rater, resolving conflicts among staff, identifying training needs, issuing performance improvement plans and corrective actions when appropriate, and making compensation and promotion recommendations.

　　Provides training, direction and supervision based upon the Division Strategic Plan and the Five-Year Consolidated Plan. Directs allocation of Asset Management staff time on contract management, compliance and technical assistance/training activities based on community requests and Division strategic objectives. Provides leadership by designing optimal work environment, implementing coaching strategies, mentoring and engaging employees, and identifying ways to improve overall organizational performance.

　　Reviews OHFS’s Housing Development Specialist underwriting of grants and loans and provides expert assessment on compliance implications during staff review meetings, which directly impacts staff recommendations to the State Housing Board. Provide daily technical assistance and training on compliance requirements triggered throughout the project/program lifecycle—from pre-application, post-application, active contract management, to compliance requirements throughout the period of affordability. Review Asset Manager contract monitoring and close-out letters to grantees and borrowers; confirm accuracy of statements in letters, and signs the letters. Proactively monitor federal funding obligation and spenddown requirements, and ensure Asset Managers’ project and program portfolios are in good standing and are not troubled.

　　Serves as back-up Asset Manager during vacancy or vacation periods, unless otherwise delegated to other AMs. May review and approve payment requests, conduct on-site monitoring visits, and perform other Asset Management duties as needed.

　　Policies, Procedures, Training, Technical Assistance

　　Drafts, reviews, updates, and advises on OHFS policies and procedures. Working with the Homeownership and Federal Housing Assets Team Managers and OHFS Housing Portfolio Manager, synthesizes state and federal requirements to determine which prevail.

　　As a staff resource on major program regulations, advises other OHFS members on interpretation of federal and state regulations, and historical background of existing projects, grantees, and borrowers. In Review Committee meetings, in which applications are reviewed and discussed by OHFS staff, leads discussion and provides guidance on compliance requirements for each program or project applying for funding.

　　Leads state Asset Management team and consults with OHFS Housing Portfolio Manager to improve processes to ensure all compliance requirements are met.

　　Travels statewide to provide training and technical assistance to applicants, grantees, borrowers, and property managers.

　　Budgeting

　　In coordination with the Budget Manager, the Homeownership Assets Team Manager, Federal Housing Assets Team Manager, Housing Portfolio Manager and Housing Development Manager, closely monitor project and program applications, supplemental funding requests/contract amendments, deobligations and program income payments to ensure sufficient state and federal funding exists to support the contracts DOLA enters into for the development, acquisition, and rehabilitation of affordable housing, and to make the most efficient use of available resources, consistent with DOH priorities. This position analyzes federal financial requirements to ensure DOLA HUD Community Planning and Development (CPD) programs meet HUD and Treasury regulations, DOH strategic initiatives, and are accurately accounted for based on the contracts this position reviews for funding availability and program compliance. All things equal, advise Housing Development Manager to consider staff and grantee administrative requirements that would be triggered by funding choice decisions.

　　Monitoring/Audits

　　As a staff resource on major program regulations, works directly with HUD or the State Auditor’s Office and DOLA Accounting when DOH/DOLA are monitored or audited. Responds to monitoring notification letters and provides requested items, attends kick-off and exit conferences, answers questions, and takes the lead on DOH/DOLA monitoring responses to housing-related findings and concerns.

　　Statewide Outreach

　　Educates county commissioners, city officials, directors of housing authorities, government agencies, and citizens on the importance of affordable housing programs, and on specific program policies and requirements. Provides this education through speaking and training engagements throughout the state. Provides written and verbal instructions, administrative, technical assistance, and support to local agencies on state and federal statutes and regulations and their objectives and requirements.

　　Develops both written and oral presentations on behalf of CDOH to public/private agencies and groups.

　　Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

　　Class Code & Classification Description:

　　H1N5XXCOMMUNITY AND ECONOMIC DEVELOPMENT V (https://drive.google.com/file/d/0B4enHpLSVk4eWjJxR3FBNUNKRW8/view?pli=1&resourcekey=0-yjrgkflVqkq8KsRC28BD4w)

　　MINIMUM QUALIFICATIONS:

　　Education and Experience:

　　Bachelor's degree from an accredited institution.

　　AND

　　Four years professional experience with administration of federal or state housing assistance programs, federal grant reporting and/or management;

　　real estate, banking, or lending specific to affordable housing (affordable housing requirements must be the primary focus of the job);

　　and/or consulting regarding low income housing assistance or development.

　　Your experience must be documented in the application to be considered for employment

　　Substitutions:

　　Additional professional experience with administration of federal or state housing assistance programs, federal grant reporting and/or management;

　　real estate, banking, or lending specific to affordable housing

　　(affordable housing requirements must be the primary focus of the job);

　　and/or consulting regarding low income housing assistance or development may be substituted on a year-for-year basis for the bachelor’s degree.

　　OR

　　Additional education from an accredited institution may be substituted for the required experience on a year-for-year basis.

　　This experience must be demonstrated in your application to be considered for employment.

　　Preferred Qualifications:

　　State of Colorado government experience managing affordable housing initiatives

　　Recent Asset Management experience with the State of Colorado

　　Supervisory experience

　　Experience in compliance monitoring, program evaluation and policy development

　　Knowledge and experience with federal and state affordable housing programs;

　　Required Skills and Competencies:

　　Ability to present and provide technical assistance and training to a large group of people.

　　Strong organizational skills.

　　Ability to work across teams.

　　Strong attention to detail.

　　Strong analytical skills.

　　Effective problem-solving skills.

　　Effective verbal and written communication skills.

　　Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.

　　Proficiency in MS Word, Excel.

　　Strong interpersonal skills and conflict resolution skills.

　　Ability to effectively collaborate with internal and external customers and stakeholders.

　　Ability to provide clear, concise, and objective responses to complex program questions.

　　Conditions of Employment:

　　You MUST be a Colorado resident to apply for this position.

　　A pre-employment background check will be conducted as part of the selection process.

　　Travel – Explain: Occasional Statewide overnight travel, rare out-of-state overnight travel

　　How to Apply:

　　Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado . Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

　　Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected .

　　Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted.

　　The application may include the following documents:

　　A cover letter (attach to your online application).

　　A resume (attach to your online application).

　　Note: Current and former employees (transfers, voluntary demotions, and reinstatements) if applying are required to participate in the comparative analysis process.

　　Comparative Analysis:

　　Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a skill assessment. Depending on the number of qualified applicants, the next step will include a video or a voice screening of the applicants.

　　Supplemental Information

　　The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

　　DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at [email protected] .

　　Email Address:

　　All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

　　Appeal Rights:

　　If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

　　Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

　　Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb .

　　A standard appeal form is available at www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.