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Onboarding Specialist-November 2024

East Brunswick

Nov 12, 2025

About Onboarding Specialist

Job Description:	Bilingual Onboarding Specialist Opportunity at Equiliem Are you looking for a professional job opportunity that offers a blend of Human Resources and customer service responsibilities? A corporate role that includes a team-oriented culture? *Equiliem* is seeking an Onboarding Specialist that is bilingual in English and Spanish. This position will be a key asset to our company's candidates, clients, and internal onboarding team. Position Overview Adhere to Standard Operating Procedures regarding the candidate onboarding process, communication and escalation process, and clear to start process Acts as the internal liaison to candidates actively onboarding for an assignment. Action candidate Offers in the Applicant Tracking System (ATS) Initiate the candidate I-9 process Create and submit to candidate background check and drug screening profiles/e-invites Confirm completion of the I-9 and E-Verify process to ensure each candidate is authorized to work in the United States Track progression and follow-up with candidates to ensure onboarding paperwork and screenings have been received and actioned by the candidate to ensure a timely start. Review completed onboarding paperwork to ensure the required identifying information is accurate, the company employee paperwork is signed and dated, and all required client documents have been completed properly prior to issuing the Clear to Start Update Applicant Tracking System Qualifications in real-time throughout the candidate onboarding process Escalate candidate issues that could potentially cause a start delay to the Onboarding Lead Communicate regularly with recruiters, account managers or client services providing candidate onboarding updates and advising whether the start date will need to be moved forward. Validate accuracy of data in various fields in the Applicant Tracking System Review screening reports for discrepancies, incomplete results, records found or positive drug test results and escalate to Onboarding Manager and Director for next steps Communicate with screening vendors as needed Respond to internal emails regarding candidates timely Escalate candidate payroll inquiries and employee paperwork updates (e.g. new payment options, updated tax forms, benefit inquiries, etc.) to appropriate internal department Adhere to Key Performance Indicators (KPI) and Service Level Agreements (SLA) Attend daily and weekly team meetings Attend training session as required Prepare for 1:1 meetings with Lead and/or Onboarding Manager Responsible for additional projects and/or tasks as required to support onboarding
Education Requirement:	Bachelor's degree or Commensurate experience preferred
Knowledge, Skills, Abilities:	Bilingual in English and Spanish required Experience in Medical staffing preferred Computer proficiency required Excellent customer service skills Follow Up skills are a must Must have attention to detail Must be able to multi-task and work under pressure Must be able to adhere to deadlines
Hours:	8:30 AM - 5 PM EST M-F, one 11 AM - 8 PM shift every 2 weeks
Other Information:	About Equiliem For over 40 years, Equiliem has been providing Talent solutions to the marketplace. With robust expertise in Staffing, Employee of Record, Managed Service Provider and Independent Contactor Compliance services, Equiliem is positioned to outpace our competitors in the coming decades. Our specialty business segments servicing the Energy, Manufacturing, Logistics, Healthcare, Telecommunications and Government segments have developed significant client partnerships with some of the nation's most recognizable organizations. What We Offer Competitive salary with ability to receive quarterly bonuses Comprehensive benefits package including paid time off, sick leave, and paid holidays. Unlimited career growth potential Ongoing professional coaching and mentoring Rewarding culture Work Location Remote or Hybrid in East Brunswick, NJ Benefits 401(k) matching Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Parental leave Referral program Vision insurance Job Type: Full-time #ZR

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color sex, national origin, citizenship status, age, sexual orientation, gender identity, marital status, uniform service member status, genetic information, disability, or any other protected status, in accordance with all applicable federal, state, and local laws. This practice extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

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