Temp Receptionist (2/6-2/9)

　　Employment Type: Contract/Temp

　　Date Posted: 1/23/2024

　　Location: Washington, DC

　　Job Number: JO-2401-2335

　　Pay Range: Negotiable

　　Primary Function

　　The Regional Receptionist is responsible for facilitating administrative work for all staff within the region and for ensuring the general convenient setting of Reception area. The Regional Receptionist will be the first point of contact between the public, guests, vendors, and the client in a particular bureau. As such the receptionist will always present a positive, professional, and welcoming attitude.

　　Duties & Responsibilities

　　Perform various administrative functions such as correspondence, receiving, screening, and directing general inquiries and issues to the appropriate person within the region.

　　Manage departmental courier services.

　　Sorting and distributing mail to the departmental personnel.

　　Scheduling appointments/meetings and conference calls.

　　Answer all incoming calls, transfer, and direct calls to appropriate staff.

　　Note down contact details of visitors for future use.

　　Receive all incoming documents and forward it to Department Secretary after recording in the register.

　　Dispatch documents after recording with internal mailing system or with any other authorized parties.

　　Ensure the neatness and convenience of the reception area.

　　Monitor and control stationery and office stock supply.

　　Responsible for preparing a "living manual” on basic receptionist functions and update as often as it is changed.

　　Cleaning kitchens and making sure the pantry is stocked.

　　Assist in preparation for meetings, special events, kitchen/beverage maintenance and ordering office supplies.

　　Prepare typed correspondence (letters, memos, labels, etc.) as requested and assist with mailings (labeling, stuffing envelopes)

　　Skills & Qualifications

　　Languages (bi-lingual preferred but not essential)

　　Computer skills

　　Writing skills

　　Communication skills

　　Organizational skills

　　Able to operate a multi phone line system

　　Comfortable with MS Office and scheduling

　　General office skills including fax, copying and filing

　　Good knowledge in administrative work.

　　Good knowledge in telephone etiquette.

　　Able to communicate effectively

　　Able to multitask.

　　Able to work with minimal supervision.

　　Able to prioritize and organize workloads to meet deadlines.

　　Professional appearance

　　Education & Experience

　　High School Diploma at a minimum is required. Professional certifications in typing or computer is a must.

　　Minimum 3 - 4 years of professional experience in a related field.

　　To Apply

　　Use the link at the bottom of this page to apply. Make sure you are using the latest version of your browser.

　　Diversity Inclusion & Customer Service Statement

　　TeamPeople is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way.

　　We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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