St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.

　　The Administrative Assistant performs administrative duties, facilitates communication among the organization, the Network, and the community.

　　JOB DUTIES AND RESPONSIBILITIES:

　　Accurately arranges and schedules meetings and appointments, maintains calendar for four (4) Service Lines and their dyad Administrative .

　　May complete payroll documentation and submit according to Network policy.

　　Composes routine correspondence for signatures.

　　Maintains files of contracts and correspondence and related materials electronically and paper, when appropriate.

　　Works interactively within Department in continuing own development through active participation in in-services and/or continuing education programs.

　　Communicates effectively via telephone, screening calls and referring to appropriate person.

　　Maintains awareness of department budget and works within its resources.

　　Keeps organizational policy and procedure manuals and documents updated.

　　Responsible for preparing meeting packages, as directed.

　　Responsible for taking minutes and attends other meetings as directed.

　　Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed.

　　Coordinate Department(s) Meetings (Locations, Teams, Invite management, attendance tracking)

　　Setting up meetings, meeting rooms, meeting packages and resources required for those meetings as directed

　　Promptly handles complaints as appropriate.

　　Maintain CME documentation and submission for credit

　　Coordinate Grand Rounds speakers monthly

　　Own and publish Department(s) Newsletters

　　Service Line credit card reconciliation

　　Maintain Provider call schedules in AMION, as needed

　　Utilizes good problem solving skills.

　　Assists in gathering and recording data as requested.

　　Takes responsibility for complaints to be handled according to Network policy assuring complete follow through.

　　Other related duties as assigned.

　　PHYSICAL AND SENSORY REQUIREMENTS:

　　Occasionally lift and/or carry 50 lbs. Frequently lift and/or carry 25 lbs. Being able to frequently lift or carry objects weighing up to 25 pounds is often more critical that being able to lift up to 50 lbs at a time. Stand and/or walk at least 6 hours in an 8-hour work day. Stooping (bending at the waist) and crouching (stooping and bending at the knee) – required frequently. Handling (grasping) – required frequently. Fingering (fine manipulation) – required only occasionally.

　　EDUCATION:

　　Bachelor's degree preferred.

　　TRAINING AND EXPERIENCE:

　　Ability to complete clerical and secretarial duties. Tact, courtesy, initiative, sound judgment and the ability to follow direction. Five years experience as a secretary or administrative assistant. Ability to work with people in a diplomatic manner. Ability to work independently or with minimal supervision. Computer proficiency in basic and some advanced features of Microsoft Word, PowerPoint, Excel, Access, Visio and Adobe Acrobat.

　　Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!

　　St. Luke's University Health Network is an Equal Opportunity Employer. (http://www.slhn.org/EOE)

　　Founded in 1872, St. Luke’s University Health Network (http://www.slhn.org/) (SLUHN) is a fully integrated, regional, non-profit network of more than 18,000 employees providing services at 14 campuses and 300+ outpatient sites. With annual net revenue of $2.7 billion, the Network’s service area includes 11 counties: Lehigh, Northampton, Berks, Bucks, Carbon, Montgomery, Monroe, Schuylkill and Luzerne counties in Pennsylvania and Warren and Hunterdon counties in New Jersey. Dedicated to advancing medical education, St. Luke’s is the preeminent teaching hospital in central-eastern Pennsylvania. In partnership with Temple University, St. Luke’s established the Lehigh Valley’s first and only regional medical school campus. It also operates the nation’s longest continuously operating School of Nursing, established in 1884, and 38 fully accredited graduate medical educational programs with 347 residents and fellows. St. Luke’s is the only Lehigh Valley-based health care system to earn Medicare’s five-star ratings (the highest) for quality, efficiency and patient satisfaction. St. Luke’s is both a Leapfrog Group and Healthgrades Top Hospital and a Newsweek World’s Best Hospital. U.S. News & World Report ranked St. Luke’s #1 in the Lehigh Valley and #6 in the state. Three of IBM Watson Health’s 100 Top Hospitals are St. Luke’s hospitals. St. Luke’s flagship University Hospital has earned the 100 Top Major Teaching Hospital designation from IBM Watson Health nine times total and seven years in a row, including in 2021 when it was identified as THE #1 TEACHING HOSPITAL IN THE COUNTRY. In 2021, IBM Watson Health also named St. Luke’s among the 15 Top Health Systems nationally. Utilizing the Epic electronic medical record (EMR) system for both inpatient and outpatient services, the Network is a multi-year recipient of the Most Wired award recognizing the breadth of the SLUHN’s information technology applications such as telehealth, online scheduling and online pricing information. St. Luke’s is also recognized as one of the state’s lowest cost providers..

　　Learn More Here. (http://www.slhn.org/About)