Current Employees:

　　If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .

　　The Senior Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets. The Sr. Program Coordinator for Centers and Institutes at Miami Herbert Business School, provides support for the following Centers - Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability.

　　CORE JOB FUNCTIONS

　　Develops strategic partnerships with external entities and organizations.

　　Creates monthly budget reports to ensure operations are within plan.

　　Ensures administrative processes and associated forms for instructor services are completed in a timely manner.

　　Responds to various instructor requests and telephone, email, and internet submissions for all programs.

　　Plans and participates in open houses for the department.

　　Adheres to University and unit-level policies and procedures and safeguards University assets.

　　This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

　　CORE QUALIFICATIONS

　　Education:

　　High school diploma or equivalent

　　Experience:

　　Minimum 3 years of relevant experience

　　A combination of relevant experience and education may be considered

　　Knowledge, Skills and Attitudes:

　　Skill in completing assignments accurately and with attention to detail.

　　Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

　　Ability to process and handle confidential information with discretion.

　　Ability to work evenings, nights, and weekends as necessary.

　　Commitment to the University’s core values.

　　Ability to work independently and/or in a collaborative environment.

　　Proficiency in computer software (i.e. Microsoft Office).

　　DEPARTMENT ADDENDUM

　　Department Specific Functions

　　Strategically plan, organize, and coordinate an array of activities for the aforementioned Centers, including conferences, seminars, workshops, social gatherings, cultural events, and academic programs, aligning each initiative with the specific objectives of Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability programs.2. Foster collaborative partnerships with university departments, faculty, staff, and student organizations to discern event objectives and specific requirements for each Center, ensuring a unified vision and goal alignment for every event or program.3. Directly oversee meticulous event logistics for the Centers, from venue selection to catering, audiovisual equipment, transportation, and accommodations, ensuring seamless execution with a keen eye for scheduling and resource allocation.4. Manage end-to-end event budgets, estimating costs, tracking expenses, and seeking cost-effective solutions and sponsorships to optimize resource utilization specifically for Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability initiatives.5. Liaise proficiently with vendors, contractors, and service providers, negotiating contracts and ensuring high-quality services delivery to meet the distinct needs of each Center.6. Spearhead the creation of impactful marketing and promotional materials for Center-related events, utilizing various marketing channels to bolster attendance and interest for Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability programs.7. Develop streamlined registration processes for Center-related events, tracking attendance, managing participant lists, and providing responsive support to registrants' inquiries tailored to the needs of each Center.8. Proactively identify potential event-related risks for Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability initiatives, developing robust contingency plans and ensuring compliance with safety regulations.9. Collect comprehensive feedback and conduct post-event evaluations based on defined key performance indicators for each Center, utilizing insights to enhance future events and providing insightful reports to stakeholders.10. Cultivate a culture of seamless collaboration among university staff, faculty, and student groups specifically focused on supporting Entrepreneurship, Real Estate, Leadership, Analytics, and Sustainability initiatives, fostering open communication channels and cohesive teamwork in event planning and execution.

　　The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

　　Job Status:

　　Full time

　　Employee Type:

　　Staff

　　Pay Grade:

　　H6

　　The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

　　The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

　　The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

　　Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

　　The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

　　Transforming lives

　　With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

　　The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.