Current Employees:

　　If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .

　　The Department of Pathology is currently seeking a full time Sr. Administrative Assistant to work in Miami, FL. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

　　CORE JOB FUNCTIONS

　　Supports department and/or department leadership with daily clerical tasks.

　　Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

　　Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

　　Plans meetings and takes detailed minutes, as needed.

　　Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars.

　　Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

　　Greets and provides general support to visitors.

　　Develops and maintains department filing system.

　　Adheres to University and unit-level policies and procedures and safeguards University assets.

　　This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

　　CORE QUALIFICATIONS

　　Education:

　　High school diploma or equivalent

　　Experience:

　　Minimum 3 years of relevant experience

　　Knowledge, Skills and Attitudes:

　　General knowledge of office procedures and operations

　　Ability to accurately prepare and maintain records, files, reports, and correspondence.

　　Ability to communicate effectively in both oral and written form

　　Ability to maintain effective interpersonal relationships

　　Ability to process and handle confidential information with discretion

　　Skill in completing assignments accurately and with attention to detail

　　Proficiency in computer software (i.e. Microsoft Office)

　　Department Specific Functions

　　Provide direct support to those who are in Medical Directors roles and be a liaison in facilitating operations.

　　Responsible for pre and post travel request in compliance with UM policy.

　　Assist Medical Directors with documenting their time with the TERMS system

　　Will facilitate preparation and attend leadership meetings to support the medical directors and follow up on each item.

　　Liaison between referring physicians and Pathologist in facilitating services any Pathology services Assist in re credentialing paperwork Responsible for supporting 6 to 8 Pathologist.

　　Update CV monthly for each faculty member

　　Set up and follow up on all meetings and provide minutes.

　　Use of BOX to document all Professional allowance use for the faculty in accordance to University Policy.

　　Coordinate in coming faculty moves to include, microscopes, office and staffing assistance

　　Coordinate recruitment of faculty

　　#ED-LI1

　　The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

　　UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

　　Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

　　The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

　　Job Status:

　　Full time

　　Employee Type:

　　Staff

　　Pay Grade:

　　c104

　　The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

　　The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

　　The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

　　Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

　　The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

　　Transforming lives

　　With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

　　The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.