RECORDS TECHNICIAN - 55012593

　　Date: Jan 19, 2024

　　Location:

　　FT LAUDERDALE, FL, US, 33309

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 820785

　　Agency: Department of Transportation

　　Working Title: RECORDS TECHNICIAN - 55012593

　　Pay Plan: Career Service

　　Position Number: 55012593

　　Salary: $35,330.67 - $45,722.05

　　Posting Closing Date: 02/01/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

　　JOB POSTING DESCRIPTION

　　451 / DISTRICT RIGHT OF WAY ADMINISTRATION

　　OPEN COMPETITIVE

　　CAREER SERVICE

　　CONTACT PERSON: Ana Rivas

　　CONTACT PHONE NUMBER: 954-777-4289

　　CONTACT EMAIL ADDRESS: [email protected]

　　Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

　　Health insurance (over 90% employer paid)

　　$25,000 life insurance policy (100% employer paid)

　　Dental, vision and supplemental insurances

　　State of Florida retirement package

　　Generous vacation and sick leave

　　10 paid holidays a year

　　Career advancement opportunities

　　Tuition waiver for public college courses

　　Training opportunities

　　Flexible work schedules and telework (for designated positions)

　　Employee Assistance Program (EAP)

　　Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

　　For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

　　SPECIAL REQUIREMENTS : You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

　　THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

　　In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

　　POSITION DESCRIPTION: Direct and coordinate the accessing, reference, retrieval, and disposal of records maintained in a central storage facility or electronic database.

　　Establish and maintain a computerized program for tracking all records stored in a central storage facility or electronic database.

　　Assist Right of Way Records and Funds unit in processing and evaluating information against a set of standards in order to utilize the Right of Way Management System (RWMS) to process a variety of invoices as assigned. Develop and maintain spreadsheets and/or databases to track the timeliness of invoice processing as required by Florida Statutes.

　　Assist the Right of Way office in procuring and processing payments for goods and services utilized by the Right of Way office, ensuring compliance with purchasing procedures. Provide support for other procurement activities. Serve on Right of Way receptionist team.

　　Serve as back-up Training Coordinator for Right of Way. Attend Training Coordinator meetings throughout the year. Keep training records for Right of Way employees. This includes, but is not limited to, the following: maintain the monthly training calendar, communicate adjustments in the Training Schedule to unit employees (cancellation of class, change in location, change in hours, etc.).

　　Assist in performing detailed data analysis on parcel registers in order to close Right of Way projects included in the Right of Way Management System (RWMS). Identify and recommend changes to project records in order to prepare the final report and certification. Track the status of post-certification projects and identify projects eligible for close­out in accordance with Records Management procedures. Maintain detailed documentation of closed and pending projects. Coordinate the destruction of documents that have met the retention schedule in accordance with established procedures.

　　KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of records retention requirements. Knowledge of the methods of organizing and presenting data. Knowledge of the principles and techniques of records management. Knowledge of the methods of data collection and analysis. Skilled in Word, Excel & databases. Ability to collect, record and analyze data relating to records. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to track specific activities by utilizing database and/or spreadsheet applications. Ability to follow instructions. Ability to perform basic mathematical calculations. Ability to plan, organize, coordinate work assignments, and meet deadlines. Ability to review data for accuracy and completeness. Ability to work independently. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively. Ability to perform manual labor which includes bending, reaching, kneeling, pushing, and pulling. Ability to lift up to 50 pounds.

　　OTHER JOB RELATED REQUIREMENTS: This position is responsible for adhering to the provisions and requirements of Section 215.422, F.S. related State Comptroller's rules and Department of Transportation's invoice processing and warrant distribution procedures.

　　MINIMUM QUALIFICATIONS: High school diploma or equivalent and two years’ experience performing general clerical duties in the processing and maintaining of office records. An Associate’s Degree from an accredited college or vocational training in the clerical/office field can substitute at the rate of 720 classroom hours for one year of the required experience.

　　AS A CANDIDATE, YOU MAY BE REQUIRED TO PROVIDE DOCUMENTATION (I.E. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, COLLEGE TRANSCRIPTS, ETC.) TO VERIFY MEETING THESE MINIMUM QUALIFICATIONS.

　　A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

　　THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

　　Nearest Major Market:Fort Lauderdale

　　Nearest Secondary Market:Miami