RECORDS SPECIALIST - 43001698

　　Date: Jan 23, 2024

　　Location:

　　TALLAHASSEE, FL, US, 32303

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 821155

　　Agency: Financial Services

　　Working Title: RECORDS SPECIALIST - 43001698

　　Pay Plan: Career Service

　　Position Number: 43001698

　　Salary: $32,760.00

　　Posting Closing Date: 01/28/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY

　　DIVISION: INVESTIGATIVE AND FORENSIC SERVICES

　　BUREAU: OPERATIONAL SUPPORT SERVICES SECTION, OFFICE OF TRANSPARENCY

　　CITY: TALLAHASSEE

　　COUNTY: LEON

　　The Division of Investigative and Forensic Services encompasses all law enforcement and forensic components residing within the Department of Financial Services. With this broad responsibility, the division investigates a wide range of fraudulent and criminal acts including:

　　Insurance Fraud Investigations

　　Workers' Compensation Fraud Investigations

　　Fire, Arson, and Explosives Investigations

　　Theft/Misuse of State Funds

　　Fire and Explosives Sample Analysis

　　Mission Statement

　　Serving and safeguarding the public and businesses operating in the State of Florida against acts of fraud, arson, and the misuse of state funds .

　　Available links to the Agency and Division:

　　MyFloridaCFO (https://www.myfloridacfo.com/)

　　Division of Investigative and Forensic Services

　　TO APPLY FOR THIS POSITION, SUBMIT A STATE OF FLORIDA EMPLOYMENT APPLICATION ONLINE IN PEOPLE FIRST AND EMAIL IN A SUPPLEMENTAL APPLICATION TO THE EMAIL ADDRESS BELOW. THE SUPPLEMENTAL APPLICATION CAN BE FOUND AT:

　　https://www.myfloridacfo.com/division/difs/career-opportunities

　　Email Address: [email protected]

　　This supplemental application MUST be received no later than five (5) business days after the closing date of this advertisement in order to be considered for this position.

　　Job Line Phone number: (850) 413-4063

　　SPECIAL NOTES:

　　High School Diploma or its' equivalent is required.

　　Bachelor’s degree or higher preferred.

　　Additional requirement:

　　Proficient in Microsoft Office products such as Word, Excel, and Outlook.

　　Additional preference will be given to applicants with:

　　One (1) year of administrative work experience.

　　Proficient in using Adobe Acrobat Pro.

　　Experience in working in a law enforcement agency or a governmental investigative agency.

　　This position requires a security background check which includes a financial credit report, and fingerprinting.

　　Special consideration may be given to eligible candidates who have bilingual verbal & written skills that meet a critical need of the agency’s mission.

　　All successful candidates will be contacted for an interview by email that is provided on your state application.

　　Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

　　WHAT IS THE SELECTION PROCESS?

　　Selection is a three-to-six-month process that consists of the following:

　　Completed State of Florida Employment Application

　　Completed Department of Financial Services, Division of Investigative and Forensic Services Supplemental Application

　　Interview

　　Fingerprinting

　　Background Investigation

　　Financial credit report

　　OUR SALARY & BENEFITS

　　The annual salary for this position is $32,760.00.

　　Employees of the Department of Financial Services are paid on a monthly pay cycle.

　　Benefits include:

　　Paid holidays, vacation and one personal holiday.

　　Ability to earn up to 104 hours of paid annual leave as a new employee.

　　Ability to earn up to 104 hours of paid sick leave annually.

　　Pension and investment retirement plan options ( MyFRS (https://www.myfrs.com/) )

　　Flexible Spending Accounts, Health Savings Accounts

　　Tax deferred medical and childcare reimbursement accounts

　　State of Florida Tuition Waiver Program (https://www.mybenefits.myflorida.com/work_and_life/additional_benefits/state_tuition_waiver) (must be accepted by a Florida colleges/universities)

　　Public Service Student Forgiveness Program (PSLF) - (Eligibility required) https://studentaid.gov/sites/default/files/public-service-application-for-forgiveness.pdf

　　Career training opportunities

　　$25,000.00 in automatic life insurance coverage

　　Affordable health insurance options starting as low as $30.00 per month.

　　Multiple supplemental insurance options including dental, vision, disability and more.

　　For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/ .

　　MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

　　Knowledge of the methods for organizing and presenting data and documents.

　　Knowledge of the methods of data collection.

　　Knowledge of the principles and techniques of records management.

　　Knowledge of administrative principles and practices.

　　Knowledge of principles and techniques of effective communication (oral and written).

　　Knowledge of problem-solving techniques.

　　Ability to collect, analyze and record data relating to records or operational procedures.

　　Ability to utilize problem-solving techniques.

　　Ability to prepare reports and written correspondence.

　　Ability to make decisions in a timely manner.

　　Ability to plan, organize and coordinate work assignments.

　　Ability to understand and apply applicable rules, regulations, policies, and procedures.

　　Ability to determine work priorities, assign work, and ensure proper completion and work assignments.

　　Ability to communicate effectively.

　　Ability to ability to work independently.

　　Ability to establish and maintain effective working relationship with others.

　　Ability to work in Microsoft Office products such as Word, Excel, and Outlook.

　　Ability to ability to conduct meetings and to make presentations.

　　OTHER KSAs (Incumbent may learn on job):

　　Knowledge of support staff procedures within a law enforcement agency, law firm, or government investigative agency.

　　Ability to interpret Florida Statutes and other applicable laws as they relate to public records and law enforcement mandatory training and certification.

　　BRIEF DESCRIPTION OF DUTIES :

　　If applicable, (Incumbent of position is a member of DFS’ Disaster Response Team and, in that capacity, may be required on short notice to perform duties and necessary attendant travel in support of disaster relief efforts.)

　　Receives, processes, tracks, and prepares documents/records in accordance with public record requests and subpoenas as they relate to the Division’s bureaus. Directs, coordinates, and consults with the Division’s field office personnel in gathering the required records and documents. Directs and coordinates subpoena requests with law enforcement personnel and assures all investigative documentation is prepared in response. Consults with Department attorneys regarding public record requests and subpoenas as required.

　　Works independently to gather and review all documents to ensure they are properly redacted and released in accordance with Division policy and procedures, Department policy and procedures, statutory regulations, and general records schedule for law enforcement agencies. Communicates any discrepancies or perceived compliance issues with supervisor and Department attorneys.

　　Monitors the Division’s Computerized Reporting system (ACISS) for status of the investigative report to process public records release and subpoenas. Updates the Department’s computer tracking system (FOIA) on status of public records requests and release.

　　Maintains up-to-date knowledge on all statutory requirements governing public records and training to include Florida Statutes, records retention schedules, Criminal Justice Standards and Training policies and procedures and administrative codes to interpret how they may affect the Division’s handling of public records requests. Assists with special projects within the Office of the Director.

　　Coordinates and maintains control of records retention and disposal for headquarters and field offices in accordance with all Department and Division policies and procedures and records retention schedules. Arranges and completes the transfer process of records to long-term storage and updates the Total Recall System.

　　Maintains Death Penalty case files and documents to ensure compliance with state law. Coordinates sealed and expungement orders for the Division to ensure compliance with state law and maintains the orders as required.

　　Performs other related work as required.

　　If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

　　Nearest Major Market:Tallahassee