Job Title

　　Project Coordinator II

　　Agency

　　Texas A&M University - Corpus Christi

　　Department

　　Provost & Academic Vice President

　　Proposed Minimum Salary

　　Commensurate

　　Job Location

　　Corpus Christi, Texas

　　Job Type

　　Staff

　　Job Description

　　TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

　　TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

　　From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

　　Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) !

　　Description:

　　This position is responsible for collecting, retaining, organizing, and disseminating critical and informational communications for the Office of the Provost. It is also the key event coordinator of all commencement ceremonies for the university.

　　Responsibilities:

　　Event Planning: 35%

　　Act as Event Coordinator for University Commencement ceremonies (May, August, December).

　　Interact via verbal, written and interpersonal communication to coordinate all activities related to commencement to include website maintenance, marketing campaigns (including one for each individual ceremony, grad fair, and graduation application deadlines), program development, script preparation and review, location logistics, scheduling and attending briefing meetings with all departments involved, and securing vendors for catering, decorations, and various retail services.

　　Train staff and student participants who assist with ceremonies.

　　Encumber funds needed for event execution.

　　Act as Event Coordinator for annual Promotion and Tenure honorees.

　　Interact via verbal, written and interpersonal communication to coordinate all activities related to Promotion and Tenure event to include website maintenance, program development, location logistics, scheduling and attending briefing meetings with all departments involved, and securing vendors for catering, decorations, and various retail services.

　　Act as Event Coordinator for other major Provost events (e.g., student success initiative).

　　Communicate details of events clearly and effectively to stakeholders and guests utilizing scheduling software such as Microsoft Outlook and other calendar applications.

　　Communications: 40%

　　Develop and coordinate communications and interaction between the Office of the Provost and faculty, staff, students and external constituencies.

　　Maintain all faculty listserv and coordinate with other departments on campus to provide timely messaging.

　　Provide other departments with suggested schedule of announcements release.

　　Create and manage release dates for reoccurring announcements.

　　Collaborate with MarCom to ensure all messaging aligns with university vision and mission.

　　Maintain Academic Affairs web content to include:

　　Keep information on the Academic Affairs Staff page current and accurate.

　　Review and update links to external sites from all pages periodically.

　　Post special announcements and messages from the Provost.

　　Maintain current lists of recipients on the Emeriti Faculty and Regents' Professors pages.

　　Update Academic Fiscal Affairs site with guidance from the Business Analyst.

　　Design and create new pages upon request.

　　Plan and design surveys as necessary. Summarize survey data for Provost.

　　Compose, review, research, and compile information to provide on-demand presentations for Provost.

　　Relationship Management: 20%

　　Build and maintain relationships with key stakeholders and departments across campus, such as the Registrar’s Office, Student Success, University Center, and Center for Faculty Excellence.

　　Represent the Provost and Vice President for Academic Affairs as directed, notifying them of topics discussed and any requests for action.

　　Serve on a variety of university committees and councils which include:

　　Waves of Welcome Committee

　　Coordinate staffing at all information tables for the first week of classes

　　Homecoming Committee

　　Conduct staff appreciation event(s) during this time and aides in promoting staff spirit and comradery

　　Web Council

　　Liaison for Academic Affairs for campus bookstore, aiding in communicating textbook adoption rollout and compliance.

　　Other : 5%

　　Perform other related duties as assigned.

　　Qualifications:

　　Bachelor’s Degree in applicable field (e.g., communication, marketing).

　　Four (4) years of related experience in project coordination/administration.

　　Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

　　Excellent verbal, written, and interpersonal communication skills.

　　Knowledge of standard proofreading.

　　Ability to multitask and work cooperatively with others.

　　Ability to prioritize, manage multiple projects, and meet deadlines.

　　Ability to take and implement given feedback for improvement of activities.

　　Ability to occasionally work outside of regular business hours

　　Preferred Qualifications:

　　Master’s Degree.

　　Bilingual, conversational in Spanish.

　　Experience working in a higher education environment.

　　Three years of related experience in event planning.

　　The deadline for applications is Sunday, February 11, 2024.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Welcome and thank you for your interest in a career with Texas A&M University-Corpus Christi. We are a vibrant, Hispanic Serving Doctoral Research Institution that proudly provides a solid academic reputation, renowned faculty, and highly rated degree programs since 1947. The University has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. The only university in the nation located on its own island, at the heart of the Texas Gulf Coast. With palm tree lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and pristine views of the beach and bays, Texas A&M University-Corpus Christi is a first-choice institution.

　　Texas A&M - Corpus Christi is an Equal Opportunity / Affirmative Action / Veterans / Disability Employer.

　　Reasons to Work at TAMUCC (opens new window) (https://www.tamucc.edu/human-resources/careers/job-reasons.php)

　　Benefits (opens new window)

　　Holiday & Leave (opens new window) (https://www.tamucc.edu/human-resources/careers/job-reasons.php)

　　Pay Plan (opens new window)

　　E-Verify (opens new window) (https://www.tamucc.edu/human-resources/resources/i-9-services.php)

　　Veterans Preference (opens new window)

　　Employee Development & Compliance Services Office (opens new window) (https://www.tamucc.edu/president/compliance/edcs/index.php)

　　Equal Employment Opportunity Commission (EEOC) Know your rights

　　Pay Transparency

　　Equal Employment Opportunity (EEO) is the Law

　　Equal Employment Opportunity (EEO) is the Law Supplement

　　Again, welcome and thank you for your interest. Please contact us if you need assistance in applyin g, seeking an update on a posting, or have further questions .

　　Phone: 361-825-2630

　　Email: [email protected]