Project and Administrative Coordinator, Corporate Foundation Relations

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How to Apply

A cover letter is encouraged but not required. If you include one, please attach it as the first page of your resume.

The University of Michigan Development Community is committed to growing and retaining a diverse and thriving workforce, demonstrating respect and inclusivity for all.

To be considered you must be eligible to work in the United States without requiring university sponsorship for continued employment.

This is a hybrid position with an expectation of two to three days onsite.

Job Summary

The Project Administrative Coordinator, CFR provides responsible and administrative support to the fundraising team in Corporate and Foundation Relations, manages corporate and foundation data and tools for tracking performance and reporting, supports the development of communication tools for outreach to faculty (email lists and web resources site), creates communications for target email blasts for funding opportunities and collaborates with Office of the Vice President for Research (OVPR) on limited submissions, maintains donor data in the Development database, and manages office functions.

This role contributes to OUD's positive culture and adheres to OUD's values of diversity, equity, and inclusion by fostering a welcoming and inclusive environment through daily interactions, actively promoting communication between diverse team members, and being mindful of language and cultural sensitivities when organizing events or communicating with faculty and donors.

You will report to: Senior Executive Director, Corporate and Foundation Relations (CFR)

Clickhere (https://docs.google.com/document/d/1jQu_eKTt78L7m2TMgt-m8aN2wIH405QstdIcisQHUy8/export?format=pdf) to review the full job description.

To learn more about OUD and our current campaign, pleaseclick here .

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

Generous time off

A retirement plan that provides two-for-one matching contributions with immediate vesting

Many choices for comprehensive health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

Tracking Performance and Maintaining Donor Data (35%)

Run queries to identify and track foundation and association proposals through ORSP and update opportunity plans.

Run queries to identify and track foundation and association revenue data through FinOps. Feed data to Gifts and Records.

Develop templates and run reports utilizing Business Objects, DART, and eResearch.

Update DevNet, DART, and contact lists with additions or changes.

Provide Administrative Support to Corporate and Foundation Fundraisers (35%)

Maintain calendars, schedule appointments and conference calls, schedule group meetings and maintain email groups within the office.

Coordinate donor visits and events including drafting itineraries, preparing and distributing internal briefing materials, arranging catering, and preparing other arrangements or materials as needed.

Make travel arrangements for offsite donor visits and other trips including airfare, hotel, transportation, and itineraries with stronger support for our CR team.

Support Communication with Faculty (30%)

Update and maintain the internal and external Corporate and Foundation Relations website, including updating lists of current grant opportunities, refreshing corporate and/or foundation profiles, posting success stories on faculty work and newsworthy articles, tweeting, and researching giving histories.

Work with and coordinate with OVPR on limited submission opportunities and prepare materials for workshops, targeted blasts, and websites.

Required Qualifications*

Three plus years experience in the office setting.

Experience with customer service.

Excellent oral and written communication skills.

Working knowledge of Microsoft Office and Google products (including Excel, Gmail, Google Docs Calendar)

Experience with prioritizing multiple tasks and accomplish tasks under deadline.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes .

Application Deadline

Although the Posting End Date may indicate otherwise, this job may be filled and closed anytime after a posting duration of seven calendar days.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

260048

Working Title

Project and Administrative Coordinator, Corporate Foundation Relations

Job Title

Admin Coord/Project Coord

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Vp For Development

Department

Foundation Relations

Posting Begin/End Date

2/10/2025 - 3/03/2025

Salary

$55,000.00 - $58,000.00

Career Interest

Administration

Development/Institutional Advancement

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