Description

　　Summary

　　The Project Administrator assists project managers, office managers, and project staff primarily on project-related administrative tasks. Project duties may include preparation of meeting agendas and minutes, set-up and maintenance of electronic project files and documentation, preparation and/or review of written correspondence, monitoring quality control processes, preparation of scope, schedule, and budget documents, editorial review of technical reports, and monitoring of project budgets and timelines. The Project Administrator may also assist with office-related overhead and administrative support functions as assigned. The person in this position is expected to exercise a strong work ethic, demonstrate a desire to learn and grow, and have excellent organizational and communication skills. A Project Administrator is expected to work well with others, absorb and apply constructive criticism, and seek guidance from more experienced members of the team as necessary.

　　Job Responsibilities and Duties

　　To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions .

　　Software

　　Microsoft Office (Outlook, Word, Excel, PowerPoint) - Proficient

　　MS Project - Basic

　　Projectwise, Newforma, Deltek Vison, UKG, Bluebeam - Proficient

　　Technical Expertise

　　Displays solid understanding of technical terms and concepts

　　Quickly grasps technical vocabulary and concepts

　　Performs editorial review of reports and other technical documents

　　Assists PMs and technical staff with preparing scope of work documents

　　Teamwork, Communication, and Leadership

　　Highly collaborative and proactive team player that assists the team in reaching success. Listens effectively, retains information provided, and takes responsibility for keeping projects on track. Demonstrates the ability to lead and inspire from within the team setting.

　　Project Schedule and Delivery

　　Assists with development of project schedules. Supports the on-time submittal of technical work products and deliverables. Transmits, receives, and files project information according to data management policy. Schedules and attends project meetings as requested. Keeps the project team informed about upcoming project deadlines.

　　Understanding Scope and Budget

　　Demonstrates a working understanding of a work breakdown structure for multiple client types. Provides assistance with assembling scope and budget documents for several kinds of projects. Monitors financial performance on projects and shares results with other members of the team.

　　Business Development, Marketing, and Industry Standards

　　Supports business development and marketing efforts by compiling data on past projects, teaming partners, and competitors as requested. May also complete other duties under the supervision of a project manager or marketing staff.

　　Client Interaction

　　Limited direct client interaction, commonly in group settings. Respond to emails, attends meetings, and answer questions/comments with limited autonomy.

　　Other

　　Other duties as assigned.

　　Level of Work/Accountability

　　Provides intermediate level of project administrative support with some guidance. Operates autonomously on routine tasks and works closely with more experienced staff on more complex assignment. Duties may also include office support functions.

　　Supervisory Duties

　　No

　　Education and/or Experience

　　Bachelor’s Degree required

　　Years of experience required: 2 years

　　Years of experience required with advanced degree: 1 year

　　Certificates, Licenses, Registrations

　　Must have a valid driver’s license and a good driving record

　　Physical Demands

　　The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand, walk, and use hands. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

　　Work Environment

　　The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　The noise level in the work environment is usually moderate.

　　Geographical locations are taken into consideration with respect to compensation.

　　Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

　　The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)