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Program Coordinator II

Program Coordinator II-December 2024

Newark

Dec 15, 2025

About Program Coordinator II

　　Position Details

　　Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	P3 Collaboratory
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator II for the P3: A Collaboratory for Pedagogy, Professional Development and Publicly-Engaged Scholarship (P3). This position reports to the Senior Department Administrator Supervisor of the P3. The Program Coordinator II works independently with minimal instruction and oversight from the Senior Department Administrator Supervisor; this position has the authority to develop and implement administrative procedures and policies for the P3. Performs professional work that requires knowledge of general administrative and office management principles as well as specific knowledge of University policy and procedures. This position is responsible for and not limited to the following. Organizes and maintains office records and databases, tracks office supply inventory and ensures replenishment as needed, organizes meetings, and manages facilities / space reservations and usage. At the direction of the Senior Department Administrator Supervisor, provides support for projects and programs, prepares reports and communications, compiles research, organizes data, and prepares spreadsheets. Co-coordinates multi-media branding and marketing campaigns. Recruits, trains and supervises student employees, interns and volunteers. Co-coordinates program logistics for co-curricular calendar. Exercises a high level of discretion and acts in a professional manner in the performing of the responsibilities of this position. Completes other assignments consistent with the mission, vision, role, and goals of the P3.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	48372.000
Annual Mid Range Salary	60147.000
Annual Maximum Salary	71921.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and report writing principles and practices.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires experience in an administrative function, excellent communication skills, and expert knowledge of relevant computer software. Requires proficiency in Microsoft Office Suite (particularly Word, Excel and PowerPoint). Requires demonstrated ability to multi-task and work in a fast paced setting under multiple deadlines.
Preferred Qualifications	Experience with Rutgers systems (I.e., Cornerstone and Oracle) Experience with web and social media communications Comfortable working in a vibrant and diverse educational environment.
Equipment Utilized	Regularly uses computer equipment, and software programs including the Microsoft Office Suite (including Word, Excel, and PowerPoint), Wix (for website management), as well as Rutgers-specific programs.
Physical Demands and Work Environment
Special Conditions

　　Posting Details

Posting Number	23ST3295
Posting Open Date	12/22/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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