ABOUT SOTHEBY'S

　　Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Synonymous with innovation, Sotheby’s promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.

　　JOB DESCRIPTION

　　Job Title: Personal Assistant

　　Department: UK Chairman’s Office

　　Reporting to: Senior Directors, UK Chairmen’s Group

　　Location: New Bond Street, London

　　Contract: Permanent, Full-Time

　　Role Objective: To provide full assistance to both Chairmen for Sotheby’s UK.

　　Key Responsibilities:

　　• Providing PA support, including:

　　- typing correspondence

　　- diary management, coordinating meetings and conference calls on behalf of the Chairmen.

　　- managing and up-dating client files

　　- implementing new office processes and procedures

　　- booking and managing national and international travel and effectively co-ordinating messages, emails and tasks while experts are travelling

　　- management and main point of contact for clients in the absence of experts

　　- Creating PowerPoint presentations for presentations to clients & internal training.

　　• Organising lunches and dinners for VIP Clients both internally and externally.

　　• Confident and efficient handling of client liaison both telephone and written.

　　• Suggesting guest lists for boardroom lunches, dinners and other events.

　　• Organise Chairman’s lunches & dinners.

　　• VIP client purchases management.

　　• Administrative assistant for UK Chairman’s meetings and UK Task Force meetings.

　　• Updating catalogues.

　　• Maintaining stationery supplies & all filing.

　　• Supporting pre and post-sale support on behalf of the Chairman Group for high priority clients.

　　• Working closely with the team consisting of the Client Liaison to ensure streamlined communication related to all business development and client engagement surrounding the Chairman’s Group.

　　• Supporting the Client and Business Development initiatives (e.g. updating the client system, sending large volumes of emails such as pre-sale targeting, event invitations etc.)

　　• Organising all charity auctions, liaising with the organisers, ensuring Sotheby’s is well represented and that Chairmen has all of the information

　　required to take the auction. Guest list management & client highlighting/targeting.

　　• Organising events and external client entertainment ; working closely with the Events Team on, for example, the annual HHA Restoration Award Event which includes guest list compilation, sending out invitations, managing responses, choosing menus and arranging seating plans.

　　• Organising client shoot days 

　　• Where required helping as a bid spotter at auctions, assisting with ticketing, seating, and paddle registration for Chairmen's VIP clients at evening sales and telephone bidding.

　　Skills / Competencies / Experience:

　　• Be discreet with confidential information.

　　• Computer literate (excellent knowledge of Word is essential).

　　• Possess excellent communication skills (both written and spoken).

　　• Be reliable and capable of working well as part of a busy, highly pressurised team.

　　• Be well organised, with a good eye for detail and the ability to prioritise tasks.

　　• Be committed to helping run the department on a day-to-day basis.

　　• Be enthusiastic with a flexible approach and the ability to think on their feet.

　　• Knowledge of titles and correct forms of address.

　　To view our Candidate Privacy Notice for the US, please click here.

　　To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here.

　　The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.