Office Assistant II - Field Services

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　　Office Assistant II - Field Services

　　Salary

　　$45,780.80 - $58,864.00 Annually

　　Location

　　Boca Raton, FL

　　Job Type

　　Full-Time

　　Job Number

　　03673

　　Department

　　Police Services

　　Division

　　Bureau of Field Services 22/07401

　　Opening Date

　　01/17/2024

　　Closing Date

　　1/31/2024 11:59 PM Eastern

　　FLSA

　　Non-Exempt

　　Bargaining Unit

　　N

　　Description

　　Benefits

　　Questions

　　.

　　Job Description

　　GENERAL DEFINITION OF WORK:

　　Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.

　　Essential Functions

　　TYPICAL JOB FUNCTIONS:

　　Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;

　　Acts as receptionist, answers telephone inquiries about routine procedures and policies, relays and

　　dispatches messages as required; operates base station radio;

　　Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;

　　Maintains files, assembles information from various sources for records and reports;

　　Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV's;

　　Composes routine correspondence; prepares a variety of routine reports;

　　Collects fees and prepares invoices; verifies account balances on computer;

　　Operates standard office machines, word processing, and data entry equipment;

　　Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.

　　RELATED TASKS:

　　Composes routine correspondence; maintains radio communications log and equipment exchange log;

　　Computes and extends figures; posts records to accounts;

　　Prepares travel vouchers, collects receipts, and processes for reimbursement;

　　Sells Beach Permits;

　　Performs related tasks as required.

　　Knowledge, Skills and Abilities

　　General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.

　　Minimum and Preferred Qualifications

　　EDUCATION AND EXPERIENCE:

　　Any combination of education and experience equivalent to graduation from high school, including a course in typing and three (3) years of clerical and typing experience.

　　SPECIAL REQUIREMENTS:

　　Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.

　　POST-OFFER BACKGROUND REQUIREMENTS:

　　The background check process for this position may include:

　　Criminal Background Check

　　Employment Verification

　　Reference Checks

　　Motor Vehicles Report (MVR) Check

　　Job description specifications are intended to present an illustrative description of the range of duties , the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job. Specifications are not intended to reflect all duties performed by the employees in each position assigned to the class. Individuals may perform other duties as needed, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload as required by business necessity.

　　The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

　　BENEFITS SUMMARY

　　Full-Time Non-Bargaining Employees

　　ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

　　Year of Service Accrual

　　0 to 5 full years 8 hours per month

　　5 to 10 full years 10 hours per month

　　10 to 15 full years 12 hours per month

　　15 full years and over 14 hours per month

　　CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

　　SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

　　Years of service Percentage

　　Less than 2 full years 0%

　　2 to 5 full years 10%

　　5 to 10 full years 20%

　　10 full years or more 30%

　　Retirement (normal, early or disability) 50%

　　HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

　　CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.

　　Year of Service Benefit

　　5 to 10 full years $600 annually

　　10 to 15 full years $800 annually

　　15 full years and over $1,100 annually

　　RETIREMENT PLANS: The two pension/retirement options are listed below:

　　An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

　　An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

　　The two (2) options will be fully explained prior to an irrevocable selection.

　　Optional: 457 Deferred Compensation Savings Plan is available.

　　HOLIDAYS: 14 per year: 11 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

　　FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

　　TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

　　MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

　　EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.