Company Description

　　Publicis New York is a full-service communications agency with a focus on creating culturally relevant consumer platforms in broadcast, digital advertising, web development, social, CRM and experiential channels. Our healthcare team has over twenty years of growing leading healthcare brands across a broad range of categories including vaccines, immunology, women’s health, food/nutrition and oncology. We have a passion for uncovering the cultural opportunity for every health brand and we bring insights from our diverse client roster, including P&G, Citi, Walmart, Nestle, Abbott, L’Oreal, T-Mobile, to our health brands.

　　As part of the Publicis agency network, we strive to “Lead the Change” for our client’s businesses and be their preferred creative partners in their marketing transformations. We believe that change has become the defining characteristic in today’s business environment. Creating leading strategies and powerful ideas that allow our clients’ brands to become unique, irreplaceable, in control and ahead is our purpose. You have to lead the change, if you don’t want to be led by change. Are you ready to lead the change?

　　Job Description

　　The Associate Director, Regulatory Affairs is responsible for ensuring regulatory submissions follow the protocols established by our pharmaceutical and medical/surgical device/wellness clients for promotional materials. This includes managing components of a submission package based on project type, experience working in Veeva and/or various other submission platforms, managing reference library uploads [includes collecting and validating according to agency or clients’ specifications], facilitating communication among team members about the status of active projects, training brand teams, and data entry. This role also supports others in the dept by reviewing submissions, training and onboarding staff, identifying ways to improve process and efficiencies, and alerting others to changing submission practices. The ideal candidate for this role will be knowledgeable about projects and processes across agency teams regarding submission preparation and delivery. This role may have direct reports at the Associate/Senior Associate level as appropriate.

　　Qualifications

　　Preferred 3-4 years of experience working in MLR submissions

　　Experience in Pharmaceutical Industry or Healthcare Marketing

　　Experience in Project Management a plus

　　Proficiency using Veeva submission software

　　Must be articulate with strong attention to detail and proficient reading comprehension

　　Excellent spelling, grammar and proofreading skills

　　Ability to successfully organize, prioritize and manage complex projects in a deadline-driven environment is a must

　　Management experience with direct reports

　　Smartsheet and/or Box experience a plus

　　Excellent problem-solving skills

　　Proficiency in Windows and Mac programs, web and mobile platforms, Microsoft Office Suite, Adobe Acrobat, and Screenshot capture software

　　Ability to follow strict procedures and meet deadlines

　　Self-motivated and committed to completing assigned tasks

　　Comfort in providing feedback to others

　　Strong communication and interpersonal skills, a positive attitude and the ability to thrive in a collaborative agency environment with multi-disciplinary teams required

　　Additional Information

　　All your information will be kept confidential according to EEO guidelines.

　　Compensation Range: $73,500-$123,500 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application window for this job posting will end 3/18/2024.