JOB SUMMARY

Responsible for managing facilities planning, building maintenance, reception, mailroom, conference rooms and Employee Services functions.

MAJOR DUTIES AND RESPONSIBILITIES

Actively and consistently supports all efforts to simplify and enhance the customer experience.

Manage facilities planning including physical layout and space allocation, office moves, preparation of cost estimates for space allocations, coordination with departments / contractors for reconfiguring space, furniture and equipment.

Manage maintenance of buildings and grounds; ensures all utility systems are fully operational and inspected in accordance with preventive maintenance schedules.

Review and negotiate all bids for service.

Manage administrative services including clerical support, delivery of supplies, printing services and Employee Services program.

Manage mailroom staff, ensuring pick up, delivery and distribution of mail.

Manage reception / switchboard function.

Oversee coordination of conference center maintenance and set up to meet meeting requirements.

Coordinate building security and maintenance services. Perform other duties as required.

REQUIRED QUALIFICATIONS

Required Skills/Abilities and Knowledge

Ability to read, write, speak and understand English

Required Education

Bachelor's degree in Business Administration or related field, or equivalent experience

Required Related Work Experience

Office management experience

Supervisory experience

Working Conditions

Office environment

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GFR520 2025-50875 2025

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A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.

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