Do you want your voice heard and your actions to count?

　　Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

　　With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

　　Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

　　Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment?

　　We are currently recruiting for a Management Support Officer for our Management Support Office in Brussels .

　　MUFG Bank Europe N.V. (MBE) is a fully-owned subsidiary of Mitsubishi UFJ Financial Group (MUFG), one of the largest ranked Financial Groups in the world in terms of assets. A world-class set of businesses and more than 180,000 employees in 50 markets. MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.

　　For more than 50 years MBE offers corporate and investment banking services to both Japanese and non-Japanese corporate customers in The Netherlands and, through its branches. The goal is to be among the top performing foreign-owned banks operating in The Netherlands, providing value-added banking services and excellent operations, fulfilling both Japanese and Global Multinational Corporate customers' needs.

　　At MBE we are committed to contributing to a more sustainable future. Thus, we will encourage you to embed environmental, social & governance (ESG) factors in your everyday work and in our culture.

　　The MBE subsidiary based in The Netherlands is a network of branches (Germany Branch (Dusseldorf, Hamburg, Frankfurt, Munich), Spain Branch (Madrid, Barcelona), Belgium Branch (Brussels), Austria Branch (Vienna)), managed from Amsterdam.

　　Your impact at MUFG

　　You will report to the Head of Belgium by providing a range of HR services to the employees in the Brussels Branch, using initiative to resolve queries and processes in an accurate and timely manner, including time management and administrative support.

　　In addition, you will support the Head of Belgium in the administration of the budget control on general expenses as well as the administration in relation to the range of facility services for the Brussels Branch. You will provide daily support to the branch in terms of general administration and office management, under the supervision of the Head of Belgium.

　　The role includes the following:

　　Conduct expenses administration, including the consolidated General Administration budget application and follow-up utilisation under the supervision of the Deputy Head of Belgium

　　Manage and process invoices payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.

　　Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax)

　　Manage the investment bookings

　　Manage office investment inventory

　　Follow-up suspense accounts of Finance and General Administration

　　Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance

　　Ensure accurate and timely submission of financial information to local management and to external regulators/institutions

　　Maintain the general ledger accounts

　　Deliver relevant reports (statistics, regulatory) to the Country Head, MBE and external stakeholders/ authorities (NBB, Febelfin, FSMA)

　　Support the Country Head in the preparation and control of the annual Budget

　　Management of office utilities and facilities

　　Ensure accurate vendor management

　　Liaise with external suppliers concerning purchase office equipment and supplies ensuring operational efficiency

　　Examine and renew maintenance agreements, rental and insurance contracts

　　Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)

　　Ensure a professional car park management (insurance, taxes, damage reports, etc.)

　　Process the outgoing and incoming mail

　　Organise internal/ external events such as client incentives, client events and Corporate Social Responsibility activities

　　Take responsibility for the maintenance of the Brussels Branch archives

　　Ensure compliance with the MUFG’s common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements

　　Ensure close collaboration with other branches in the application of new (IT) tools

　　Other supporting tasks

　　Third-party screening

　　Tasks related to expatriate management

　　Ensure the time management is accurately maintained and provide administrative support for all employees in Brussels Branch

　　Ensure the smooth running of all operations, processes and procedures in place and aligned to local business needs

　　In order to be successful in the role, you will need the following:

　　Skills and experience:

　　Bachelor degree required or equivalent work experience in office management/finance.

　　Interest/ experience in HR/Administration/Finance areas is desired.

　　Excellent communication and written skills in English and French and/or Dutch

　　Numerically competent

　　Analytical skills

　　Ability to work accurately with excellent attention to detail

　　Flexible working style and positive team player

　　Process driven

　　Knowledge/interest in accountancy practices and principles

　　Strong organisational skills

　　Personal requirements:

　　Integrity and Responsibility

　　Balance Risk with Opportunity

　　Customer Focus

　　Demonstrate Global Perspective

　　Professionalism and Teamwork

　　Drive For Results

　　Collaborate and Build Partnerships

　　Communicate Effectively and Professionally

　　Challenge Ourselves To Grow

　　Influence and Inspire Others

　　Lead Change & Seek Continuous Improvement

　　Think Strategically

　　Manage and Develop Talent

　　What do we have to offer:

　　We offer you a role in one of the largest banks of the world in a growing and international environment. You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.

　　We take into account your home situation and your ambitions and help you to balance work and private life.

　　Monthly team events.

　　To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best.

　　Besides that we will offer you:

　　Gross salary based on experience and consistent with the market

　　8% holiday allowance and 13th month payment.

　　30 vacation days per year.

　　Commuting allowance based on annual public transport 2nd class

　　€25,00 net remote working compensation per month.

　　Remote Working Policy i.e. Working From Home (WFH) and Remote Working in another Country.

　　Mental health workshops and budget for external courses

　　Training & development possibilities paid by the bank

　　Group insurance / Pension : Participation paid by employer

　　Hospitalization : Participation paid by employer

　　Meal vouchers : employer participation 6.91 eur and 1.09 eur by employee per working day.

　　Staff loan : interest rate will be the ECB marginal lending facility rate

　　Additional information :

　　Acquisition in response to this vacancy is not appreciated.

　　The role is based in Belgium. All candidates need to be willing to relocate to Belgium. Internal employees will be supported in case of relocation.

　　For more information regarding this position you can contact our Talent Acquisition Specialist at: [email protected]

　　We are open to considering flexible working requests in line with organisational requirements.

　　MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

　　We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.

　　At MUFG, our colleagues are our greatest assets. Our Culture Principles provide a roadmap for how each of our colleagues must think and act to become more client-obsessed, inclusive and innovative. They reflect who we are, who we want to be and what we expect from one another. We are excited to see you take the next step in exploring a career with us and encourage you to spend more time reviewing them!

　　Our Culture Principles

　　Client Centric

　　People Focused

　　Listen Up. Speak Up.

　　Innovate & Simplify

　　Own & Execute