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　　HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, gender identity, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.

　　Job Opening Date: January 11, 2024

　　Job Closing Date: Open until filled

　　Anticipated Start : ASAP

　　Job Status: This is a regular part time position, 20 hours per week.

　　Wage: $25.00/hour

　　General Summary of Purpose of this Position:

　　Oversee hiring, recruitment, and onboarding functions of employee management. Maintain hiring files and assists in payroll processing and benefit administration. Assist HR Director with any additional administrative HR tasks. Assist CEO in executive assistant projects.

　　Specific Duties and Responsibilities:

　　Duty Statements. This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties which constitute less than 5% of the position’s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).

　　Primary Job Duties and Responsibilities

　　HR Recruitment and Onboarding:

　　Approves job posting and advertising to ensure compliance with job requirement, procedures, State and Federal Guidelines

　　Creates, Edits and Grades job descriptions to ensure roles are equivalent among departments at same grade levels

　　Coordinates selection and scheduling interviews of applicants, checks personal qualifications against job requirements, aides in reference checking when needed.

　　Interviews, screens, and recruits job applicants to fill job openings.

　　Conducts required background checks of applicants in order to verify eligibility

　　Conducts new employee orientations to ensure employees gain an understanding of company culture, policies, benefits plans and enrollment provisions.

　　Communicates both personally, through oral or written directives and memoranda, with all involved parties.

　　Maintains good public relations status with the community.

　　Attends appropriate meetings, training and conferences.

　　Acts as resource to those with questions

　　Assist HR Director with clerical duties as requested

　　Payroll & Benefits Cross Training:

　　Acts as a backup to Payroll & Benefits Coordinator in the preparation and processing of agency payroll and coordinations of employee benefits

　　Coordinates payroll processing system and verifies accuracy of timesheet data entry

　　Provides responsive customer service, responding to employee questions quickly and accurately regarding payroll & benefits

　　Safety:

　　Maintains annual OSHA log workbook

　　Acts as a resource for mandatory federal drug and alcohol testing procedures, motor vehicle record checks, and other additional background check processes in alignment with program requirements.

　　Participates in Safety Committee meetings and the development and implementation of safety policies and procedures

　　Responsible for ensuring access of staff to Marketplace, including access codes and/or key cards

　　Executive Support:

　　Provides support to Executive Director as needed

　　Knowledge Skills and Abilities:

　　Language Skills:

　　Read and comprehend basic instructions and present information to others

　　Ability to read, interpret governmental regulations, rules, and procedure manuals

　　Read, interpret, and write routine reports and correspondence

　　Ability to define problems, collect data, establish facts, and draw valid conclusions

　　Persuasive public speaking skills

　　Mathematical/ Money Handling Skills:

　　Work with mathematical concepts such as probability, frequency distribution, reliability and validity, correlation, sampling;

　　May handle cash

　　Reasoning Ability:

　　Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;

　　Ability to define problems, collect data, establish facts, and draw valid conclusions;

　　Ability to interpret an extensive variety of technical instructions in written form and deal with a variety of abstract and concrete variables;

　　Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.

　　Computer Skills:

　　Utilizes computer spreadsheet (Excel/Sheets) to input, format and edit data and save, print, or transmit data;

　　Utilizes computer word processing (Word/) to input, format and edit documents and save, print, or transmit documents;

　　Utilizes computer databases (Access) to create data files, input, format and edit data and save, print, or transmit data;

　　Utilizes computer internet/ e-mail to access, send, retrieve, save, print, or transmit documents or data files;

　　Operates personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data;

　　Utilizes proprietary, custom, or online programs or data bases to input, format and edit data and save, print or transmit data

　　Specify Software: Orion, BambooHR, CaseWorthy, Paycor, Blackbaud Financial Edge, RingCentral

　　Specialized Office Equipment:

　　Operate fax machine to send or receive documents

　　Operate 10-key adding machine to add, subtract, divide or multiple numbers

　　Operate copy machine

　　Operate Multi-line Phone to place, receive or transfer calls or to retrieve voicemail messages

　　Computer Software and Operating Systems:

　　Utilize computer spreadsheet (Microsoft and Google) to input, format and edit data and save, print, or transmit data

　　Utilize computer word processing (Microsoft and Google) to input, format and edit documents and save, print, or transmit documents

　　Utilize computer data bases to create data files, input, format and edit data and save, print, or transmit data

　　Utilize computer internet/ e-mail to access, send, retrieve, save, print or transmit documents, or data files

　　Operate personal computer with Windows operating system to start programs, input, format and edit data files and print or transmit data

　　Utilize proprietary, custom or online programs or data bases to edit, format and input data, save, print, or transmit data. Specify Software: CaseWorthy

　　Specialized Tools (Non-Computer):

　　None

　　HRDC, professional or Governmental Policies and Regulations:

　　State or federal regulations or laws (list by name): Federal and State employment law

　　Agency Policies or Procedures (List by Name): HRDC policies and procedures

　　Specialized professional or industry guidelines/standards:

　　Drivers Licenses Required for Performing this Position:

　　Montana Class D Driver License and appropriate insurance

　　Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:

　　None

　　Licenses or Certifications That Would Be Useful but Are Not Required:

　　PHR

　　Other Required Knowledge, Skills or Abilities:

　　Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups

　　Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals

　　Ability work with minimal supervision and effectively manage work flow

　　Ability to respond effectively to the most sensitive inquiries or complaints from staff, customers or claimants

　　Excellent verbal and written communication skills, interpersonal skills

　　Exhibit self-motivation, high energy level, high level of organization and efficiency

　　Demonstrate ability to make appropriate programmatic decisions

　　Effectively establishes and maintain positive working relationships with program participants and other team members

　　Ability to speak precisely and clearly in public

　　Ability to effectively disseminate information about program offerings;

　　Ensure compliance with program and performance standards

　　Essential Physical, Mental and Emotional Requirements of this position:

　　The following physical, mental and emotional abilities are considered essential to perform the duties listed above:

　　While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear

　　The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds

　　The incumbent must be able to perform multiple tasks simultaneously and work under time pressure

　　Must be able to sit for extended periods of time

　　Education and Experience

　　Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

　　Bachelor’s degree from an accredited college or university or equivalent experience is required preferably in human resources management, business, public administration, or equivalent that provides the knowledge, skills, and abilities is required. Certification of PHR preferred.

　　Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

　　Two years’ work experience that would provide general office skills including computer usage, office machines operation, and general office procedures required.

　　One year experience in Human Resources, personnel, and/or labor relations or experience demonstrating ability to successfully perform listed job responsibilities Eligibility determination experience is required.

　　Demonstrated knowledge of State and Federal employment and labor laws.

　　Supervision

　　Supervision Received:

　　This position operates under general supervision.

　　The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.

　　Works under the direct supervision of the Human Resources Director; consults Program Directors/Managers on questions, problems and procedures as they arise.

　　This position supervises the following position(s):

　　None

　　Decisions

　　Impact of Decisions and Errors Made by Position:

　　Decisions, final recommendations and/or errors affect all employees of HRDC and could have severe legal and/or monetary consequences.

　　Judgment Required to make decisions:

　　Requires judgment to solve day to day problems, but usually within established procedures, guidelines, and precedents.

　　Job duties typically involve frequently changing conditions and problems

　　Exception Authority:

　　This position cannot authorize exceptions to program policy or procedure

　　Financial Responsibility

　　Handling cash or checks:

　　Prepares documents and forms

　　Prepares vendor claims for Program Manager approval

　　Personal Contacts

　　The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the Duties and Responsibilities of the Position:

　　Interacts with the public or consumers daily

　　Interacts with program managers, executives, HRDC Board and/or committees on a daily basis Interacts with representatives of other service providers on a weekly or more frequent basis

　　Interacts with governmental compliance or auditors to provide information or exchange facts

　　Confidentiality:

　　The incumbent regularly works with confidential and client data, which if disclosed, may be detrimental to agency/client interests. Release of such information may also violate disclosure laws.

　　The incumbent has full and complete access to reports, records and personnel files where utmost judgment is required.

　　Working Conditions:

　　The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:

　　Works in temperature controlled office environment

　　Occasional exposure to angry, violent clients and community members

　　Weekly or more frequent contact clients are in a highly emotional state of mind

　　May have need to drive to other work locations and/or training sites.

　　Department

　　Admin/ Executive

　　Employment Type

　　Part-Time - 20 hrs Probation

　　Compensation

　　$25.00/hour