Our Mission & Ambition are Shaping a World of Trust . A business to business to Society Company, contributing to transforming the world we live in. Thanks to our nrivalled expertise, technical knowledge and worldwide presence, we support our clients by managing quality, safety, health and sustainability risks, to the benefit of society as a whole. This is what Bureau Veritas is about, truly believing that it contributes to bettering society.

　　Our Absolutes are Ethics, Safety and Financial control ; and our Core Values are Trusted, Responsible, Ambitious & Humble, Open & Inclusive . We strongly believe that you are here more than just working, being part of the BV family, it’s being convinced that you will “ Leave your mark… in Shaping a World of Trust ”.

　　Position Overview :

　　The Administrative Executive within the HR Department fulfills a broad function by offering administrative assistance to the HR team and overseeing the Head Office of BVVN. This role primarily involves executing diverse day-to-day responsibilities in support of the organization and other departments. Proficiency in this position is evidenced by the effective and efficient completion of tasksaligned with the established standards and guidelines.

　　Tasks and Responsibilities:

　　Staff Support:

　　VISA/WORK PERMIT application and logistics for guests, business trip visa for local employees

　　Taxi (Mai Linh, Vinasun) card/Grab account management, parking slot for new employees.

　　Claim instruction private health insurance for employees.

　　Manage and process monthly payment with vendor such as phone bills, express, stationery, taxi, airplaine, cleaning service, car rental,… Monitor usage and costs, verify invoices, and ensure timely payment.

　　Operate the office hotline and forward it to the appropriate department

　　Reception duties and welcoming guests when needed

　　Traveling Expenses for HR Manager and CCE: Handle all travel arrangements and expenses for the HR Manager and CCE, including booking flights, hotels, tea breaks, and lunch/dinner for meetings, and managing reimbursements.

　　Other Office Tasks: Handle various administrative tasks such as managing incoming and outgoing mail, coordinating courier services, scheduling appointments – company car, and providing general administrative support to the HR team.

　　Additional duties may be assigned as needed to meet the business requirements.

　　Requirements:

　　Bachelor's degree in business administration or related field.

　　Minimum of 2 years of experience in administrative or office management roles.

　　Strong organizational skills with attention to detail and the ability to multitask.

　　Excellent communication skills, both written and verbal (both English and Vietnamese).

　　Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

　　Knowledge of local regulations related to visa and work permit processes.

　　Ability to work independently and as part of a team.

　　Ability to handle confidential information with discretion and professionalism.

　　Strong problem-solving skills and ability to prioritize tasks effectively.

　　Join an inclusive, flexible, and diverse company where you can thrive while contributing to positively transforming the world we live in.