Posting Details

　　Working Title Graduate Program Assistant

　　Position Number 00308A

　　Department COMPUTER SCIENCE

　　Location Norfolk, VA

　　Type of Position Classified

　　Type of Job Full Time

　　EEO Category F Administrative Support (Clerical & Sales)

　　Job Description

　　This position is responsible for providing support to the Computer Science Graduate programs and to the Department Chair and the Graduate Program Directors by performing administrative and payroll functions related to the graduate programs such as appointment of graduate assistants, assistantship payroll, coordination of tuition waivers, processing applications to the programs and collecting and maintaining graduate program data.

　　Type of Recruitment

　　Knowledge, skills and abilities

　　Considerable knowledge of effective customer service and problem-resolution techniques when serving diverse customers. Working knowledge of office practices and procedures. Demonstrated effective oral and written communication skills. Ability to produce documents and monitor automated processes using PC-based collaborative tools such as the Office 365 collaboration platform to include the ability to enter and manipulate data and produce reports in spreadsheet software. Ability to utilize enterprise software to gather data and carry out payroll transactions. Considerable ability at collecting, compiling and analyzing data. Ability to manage time effectively and meet multiple competing deadlines. Demonstrated ability to prioritize work and make workflow decisions. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to prioritize and manage multiple projects simultaneously while producing high quality and accurate work. Knowledge of payroll processes, procedures, and payroll terms including payroll frequency, pay dates, and pay periods.

　　Special licenses, registration or certification

　　None required.

　　Education or training

　　None

　　Level and type of experience

　　Considerable experience providing administrative support in a professional office setting.

　　Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

　　Some knowledge of relevant university and state policies and procedures. Some experience working in a higher education institution.

　　Conditions of Employment

　　This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

　　Some evening and weekend work required.

　　Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - 31,886

　　Posting Detail Information

　　Job Requisition Number S02509

　　Job Open To General Public

　　Open Date 01/08/2024

　　Close Date

　　Open Until Filled Yes

　　Special Instructions Summary

　　none

　　Criminal Background Check The final candidate is required to complete a criminal history check.

　　College Home Page

　　Department Home Page

　　Equity Statement

　　It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

　　Reasonable Accommodation Request

　　If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

　　Alternative Hiring Process

　　In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

　　To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ).

　　Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.

　　If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.

　　Pay Transparency Nondiscrimination Provision

　　The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

　　Supplemental Questions

　　Required fields are indicated with an asterisk (*).

　　Applicant Documents

　　Required Documents

　　Resume

　　Optional Documents

　　Yellow Layoff Form

　　Blue Layoff Card

　　Certificate of Disability Letter