Description

　　Exciting opportunity for a professional Administrative Assistant. Our client, a Real Estate Investment Firm located in Oakbrook has an immediate need for an Administrative Assistant. The Administrative Assistant is a crucial member of the team, playing an integral role in enhancing the overall efficiency and success of the real estate operations. This position requires exceptional organizational, communication, and multitasking skills to effectively support the team. The successful candidate should demonstrate discretion and the ability to work independently.

　　Recruiter: Connie Stathopoulos

　　Key Responsibilities:

　　Prepare proposals, generate letters, and contracts as required.

　　Create weekly asset highlights from team meeting notes and ensure their timely distribution to the Investment Committee.

　　Coordinate document approvals including invoices, contracts, and change orders.

　　Maintain a comprehensive calendar of events to be managed and attended.

　　Manage registration and attendance for industry conferences.

　　Assist in planning marketing events, coordinating invitations, RSVPs, dinner, and transportation.

　　Prepare and input expense reports for timely payment.

　　Reconcile company credit card and input for timely payment.

　　Schedule travel arrangements for the team as needed.

　　Update company website, ensuring all brochures and pictures are current.

　　Collaborate with external media team to coordinate press releases and LinkedIn posts.

　　Manage shared files for team.

　　Keep calendars and contacts up to date.

　　Maintain spreadsheets documenting transactions, building information, and broker information..

　　Monitor and maintain office and kitchen supplies inventory, restocking as needed.

　　Greet visitors directing them to the appropriate team member and space.

　　Receive and verify deliveries from vendors, confirming accuracy and completeness.

　　Other duties as assigned.

　　Requirements

　　Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.

　　Excellent communication skills, both written and verbal.

　　Ability to maintain confidentiality and handle sensitive information with discretion.

　　Strong organizational and time management abilities.

　　Attention to detail and accuracy in all work.

　　Professional demeanor, with a focus on confidentiality and integrity.

　　Be comfortable working independently in a small office environment.

　　Minimum of 2 years administrative assistant experience, or equivalent educational coursework.

　　Bachelor’s degree preferred

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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