Executive Officer 2

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　　Executive Officer 2

　　Salary

　　$65,395.20 - $101,150.40 Annually

　　Location

　　Des Moines - 50319 - Polk County, IA

　　Job Type

　　Full-time

　　Job Number

　　24-02443

　　Agency

　　401 Health & Human Services - Central Office

　　Opening Date

　　01/23/2024

　　Closing Date

　　2/2/2024 11:59 PM Central

　　LinkedIn Tag

　　#LI-DNP

　　Point of Contact

　　Sarah Ekstrand - [email protected]

　　Description

　　Benefits

　　Job Description

　　The Department is seeking a talented professional to serve a project manager and the senior Executive Assistant to the Director of the Iowa Department of Health and Human Services. In this critical role, you’ll ensure that the agency’s Director is supported in overseeing the state’s largest agency. Positioned in the Director’s Office, this role functions in a fast-paced environment where priorities shift frequently, and needs arise quickly. As this position is a representative of the Director externally, operational excellence and great customer service are key. This position interacts with the agency’s leadership and has a role in maintaining all ongoing and emerging high-level initiatives including planning meetings, scheduling events, tracking ongoing initiatives and fulfilling priority requests. Successful candidates will have excellent organizational and project management skills.

　　The Iowa Department of Health and Human Services is the largest agency in the Iowa Executive Branch. HHS operates approximately a $7 billion dollar budget and provides services to more than 1 million Iowans. The Department is made up of several divisions that provide critical services to nearly 1 in 4 Iowans. The agency is responsible for most of the state operated assistance programs including Iowa Medicaid, food assistance as well as adult and child protective services, community-based mental health and disability services, mental health institutes and facilities that serve individuals with intellectual and developmental disabilities.

　　The work is rewarding, challenging and focused on helping Iowans live healthy independent lives

　　Minorities, women and persons with disabilities encouraged to apply. (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD). DHS values those with lived experience and encourages foster youth, people who are in recovery, foster parents and or parents who were in the DHS system to apply.

　　Key responsibilities:

　　Managing ongoing projects.

　　Developing the Director’s calendar, coordinating with internal team members, external stakeholders, legislators and the Governor’s office. This requires routine shuffling as the Director’s calendar is demanding and changes frequently.

　　Coordinating recurring and ad hoc meetings to ensure the Director is able to keep a robust schedule of stakeholder engagement and active engagement with her internal team.

　　Preparing daily materials as well as materials needed for the following day to ensure the Director is prepared and up to date for daily obligations.

　　Monitoring and filtering the Director’s email inbox to reduce the administrative workload for the director, including filtering emails that need to be redirected or processing meeting requests.

　　Regular coordination with stakeholders and legislators.

　　Assisting with take aways and follow up tasks from meetings.

　　Providing scheduling assistance to the Government Relations Director.

　　Providing administrative support to the Chief of Staff and Government Relations Director.

　　Taking notes and tracks follow up items from legislative meetings. Ensures appropriate follow up and assigns tasks as needed.

　　Developing content and agenda for executive team meetings. Facilitating follow up and coordination of executive team initiatives. Tracks follow up items.

　　Coordinating group activities, trainings, exercise and team building for the leadership team.

　　Providing back up support for:

　　The request for information (RFI) process

　　Payroll processing for the Director’s Office

　　Travel payment processing for the Director’s Office

　　Processing documents which requires the Director’s signature.

　　Travel may be required to assist with the Director’s schedule.

　　Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visitwww.dhs.gov/E-Verify.

　　This is a non-merit position for the Iowa Department of Health and Human Services.

　　Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

　　Minimum Qualification Requirements

　　Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

　　1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to four years of full-time professional-level work in program administration, program development, program operations, or management.

　　2) A total of eight years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

　　3) All of the following (a, b, and c): a. Two years of full-time professional-level work experience in program administration, program development, program operations, or management; and b. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and c. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.

　　4) Current, continuous experience in the state executive branch that includes twelve months of full-time work as an Executive Officer 1 or comparable specific management-level position.

　　For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/ExecutiveOfficer2-00711-80711-90711.pdf)

　　Why Choose the State of Iowa?

　　At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

　　Our Robust Benefits Package Includes:

　　Competitive Compensation:

　　Enjoy a competitive salary that reflects directly on your skills and expertise.

　　Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

　　Health and Wellness:

　　Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

　　Retirement Planning:

　　We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

　　Paid Time Off:

　　Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

　　Professional Development:

　　Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

　　Employee Assistance Program (EAP):

　　We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

　　Diversity and Inclusion:

　　Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

　　Join Us - Elevate Your Career:

　　Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

　　Agency

　　State of Iowa

　　Website

　　http://dhs.iowa.gov/

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