Job ID359391 LocationCrookston Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical About the Job Full-time, 12-month position at $21.84/hr. starting February 12th, 2024. Hours and days of the week of work may vary but will generally be Monday through Friday, 8:30am-4:30pm. JOB SUMMARY: Works with the Facilities and Operations Department Director, Supervisor and Staff and has the responsibility for the coordination of various campus locations, fleet pool, site access, and incoming maintenance requests. This position is responsible for ensuring timely response to requests that are in accordance with the University of Minnesota's policies and procedures. PRIMARY RESPONSIBILITIES: Administrative Support (85%) Manages key generation and distribution. Manages access lists for door access controllers. Is the point of contact for updating list and door controller schedules. Facilities representative for major campus events including planning and setup. Manages additional event and special room set up requests. Manages room reservation in Astra software. Manage Fleet pool reservations, maintenance, and cost tracking. Point of contact for insurance and registration of campus Fleet vehicles. First point of contact for Facilities work order requests. Provide additional administrative support Reporting (10%) Manages and prioritizes backlog of Facilities work orders. Generates purchase order requests for Facilities and other campus Departments. Posting classroom schedules in classrooms and in Astra software. Must retain working knowledge of available funding resources on campus. Initiate and manage ordering of Departmental supplies from internal and external vendors. Supervision (5%) Manage timesheet submittals of all Facilities employees each payroll. Designated Responsible Authority (DRA) point of contract for Fleet services on campus. Qualifications MINIMUM QUALIFICATIONS: High School Graduation plus four years of related office experience, training/education may be substituted for some of the years of experience. Computer experience required. Specific knowledge/skills may be required. PREFERRED QUALIFICATIONS: Bachelor's degree in a relevant field. Extended experience setting up and organizing various types of events, budgeting skills, experience ordering and maintaining materials; processing business expenses; experience supervising undergraduate students in a laboratory setting; experience using MS Office demonstrated hardware interface skills; and excellent communication/time management/interpersonal skills. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost with free or reduced rates in the Twin Cities metro area Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing y ur "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647). Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M University of Minnesota, Crookston (UMC) With a strong tradition of technology-enhanced teaching and learning, the University of Minnesota Crookston (UMC) serves as the U's major outpost in Northwest Minnesota. UMC provides both experiential, career-oriented degree programs as well as high-quality online programs, while connecting its teaching, research, and outreach to rural economic development and service to the region and beyond. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.