Executive Assistant (Temporary)

　　Job Details

　　Level

　　Experienced

　　Job Location

　　1 PIERREPONT PLAZA SUITE 901 - BROOKLYN, NY

　　Position Type

　　Full Time

　　Education Level

　　2 Year Degree

　　Salary Range

　　$30.00 - $35.00 Hourly

　　Description

　　Executive Assistant (Temporary Full-time)

　　300 Cadman Plaza, Brooklyn, NY

　　Hourly Rate: $30 - $35

　　Hybrid Work Arrangement (Able to work at least 3 days on site and 2 days remotely

　　Location:

　　300 Cadman Plaza, Suite 901, Brooklyn, NY 11201

　　Job Description:

　　The Executive Assistant will provide wide-ranging administrative support to the Executive Office in addition to directly supporting the Executive Service Manager. The Executive Assistant must be creative and enjoy working within a fast-paced environment.

　　Agency-Wide Duties:

　　Supports the mission, vision and philosophy of Graham Windham. Complies with all organizational policies and procedures.

　　Supports all functions that attain and maintain accreditation and compliance with regulatory agencies.

　　Exhibits effective communications skills.

　　Other Duties & Responsibilities (but not limited to):

　　Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

　　Sustain a daily calendar of meetings and events. Coordinate appointments and meetings and assist with travel arrangements when necessary.

　　Assisting/scheduling for Sharmeela Mediratta (Vice President for Health and Family Wellness and Chief Advocacy Officer), Kristen Ragusa (Vice President for Youth Success), and Jill Lefkowitz (Chief Performance Officer, Program Perf + Planning). Also, support the AVPs for project based and short-term assignments.

　　Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

　　Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.

　　Use discretion, confidentiality, and good judgment to handle.

　　Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

　　Coordinate with PPP department by making customer satisfaction calls (to foster parents and birth parents, maybe youth on occasion). Other things could be ad hoc chart.

　　Provide administrative support to the President & CEO in the absence of the CEO’s Executive Assistant.

　　Assist the CEO’s Executive Service Manager in maintaining files for the Office of the President including all Board of Directors and Board Committee related correspondence, minutes, and resolutions.

　　Complete adhoc projects as assigned – such as the Annual Founder’s/Staff Appreciation event; Immigration Update etc.

　　Complete other tasks as assigned by the Executive Leadership or the Manager of Executive Services.

　　Qualifications:

　　Associate’s Degree. Bachelor’s Degree preferred.

　　5 years of Administrative Experience with at least 2 years working directly for a senior level executive.

　　Excellent verbal and written communication skills.

　　Excellent computer skills including Microsoft Office.

　　Social services or non-profit experience, a plus.

　　Other Requirements:

　　Ability to multi-task.

　　Ability to work and communicate with senior levels.

　　Demonstrated ability to meet tight deadlines.

　　Willingness to work late, when required.

　　Full-Time Position; Salary commensurate w/experience and qualifications. Graham Windham offers eligible employees a comprehensive benefit package including medical, dental, and vision coverage, paid time off, holiday pay, retirement savings plan, and much more.Hourly: $30 - 35

　　EOE

　　About the Company

　　In full partnership with families & communities, Graham Windham strives to make a life-altering difference to children, youth and families affected by abuse, neglect and delinquency by providing each child we serve with a strong foundation for life: a safe, loving, permanent family and the opportunity and preparation to thrive in school and in the world. With over 400 full-time, part-time and On-call employees serving children and families in multiple programs throughout Manhattan, the Bronx, Brooklyn and Harlem, Graham Windham provides an exciting & enriching work experience.

　　Graham has pioneered programs for New York City’s children, families and communities for over 200 years. Today, Graham is one of New York City’s leading social services organizations, providing educational and social services to over 4,000 children, young people, and parents throughout NYC!