About the Role & Team

　　Are you highly skilled at organizing complex information, always ready to provide it on a moment’s notice? Are you a friendly and reliable collaborator, whether working with your peers or executives on the team? If yes, then the Executive Assistant, Business Affairs role at The Walt Disney Studios might be right for you!

　　As an Executive Assistant, Business Affairs you would be an integral part of the team that is responsible for negotiating deals for actors, producers, writers, directors and rights acquisitions for Walt Disney Pictures. You would provide overall administrative support for busy executives and other team members as needed, including but not limited to answering phones, maintaining busy calendars, arranging day-to-day meetings, tracking projects, and maintaining complex paper and digital filing systems.

　　This position will support the Senior Vice President and the Vice President of Business Affairs for The Walt Disney Studios, with additional support for the team as needed.

　　What You Will Do

　　Act as primary contact for all incoming phone calls and communications (both mail and email)

　　Coordinate meetings, logistics, and materials; take meeting notes as needed

　　Manage calendars, including travel coordination, long range planning and day-to-day meetings

　　File electronic and paper reference materials, background, and overview information

　　Create tracking systems for deals and projects, while keeping leaders updated on status

　　Assist with preparation of deal memos, including drafting and proofreading

　　Prepare all business-related expenses, ensuring expense reports and invoices are completed and filed in a timely manner

　　Order supplies/materials and process invoices where necessary

　　Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.

　　Support departmental projects as needed

　　Troubleshoot occasional facility issues

　　Perform additional duties as required

　　Required Qualifications & Skills

　　Friendly, easy-going manner to handle varied personalities, responsibilities and assignments

　　Excellent written and verbal communications and interpersonal skills to ensure successful interaction with senior executives and business unit contacts and key external partners

　　Ability to make independent decisions in the handling of sensitive and confidential information while exercising good judgment and discretion

　　Detail oriented with superior organization skills

　　Competency in general administrative skills including answering the phone, filing, etc.

　　Excellent competency in typing/spelling with proficiency in database management and Microsoft Word, Excel, Outlook, and PowerPoint

　　Strong technology literacy

　　Availability to work overtime when special projects dictate

　　Team player - willing to work with other assistants and staff at all levels in support of the Business Affairs team

　　Organized in thinking and execution to maintain efficient office, files, database, and information

　　Ability to multitask with urgency

　　Positive attitude and the ability to be proactive, resourceful and flexible

　　Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously

　　Preferred Qualifications

　　Overall working knowledge with the SAP system desired

　　Concur, NetDocs, Keynote, and both PC and Mac experience a plus

　　Education

　　Bachelor’s Degree or equivalent experience preferredAdditional Information

　　The internal title for this position is Secretary IV.

　　Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits . Apply today!

　　The hiring range for this position in Burbank, California is $57,900.00 to $77,500.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

　　Job ID: 10075551

　　Location: Burbank,California

　　Job Posting Company: The Walt Disney Studios

　　The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email [email protected] with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.