Job Description

　　Overview:

　　Position Title : Executive Assistant

　　Location : Buffalo

　　Hours Worked Typically, Monday through Friday, forty-hours per week.

　　However, must be flexible to meet the needs of the department and complete other projects as assigned.

　　Position Summary:

　　The Executive Assistant is responsible for supporting the Executive team and functioning as a communication liaison, overseeing daily operations and assisting the VP, CPS Americas, and assigned direct reports with prioritizing tasks, coordination of schedules and projects across the AME region.

　　Bureau Veritas’ Consumer Products Services business tests, inspects and certifies a wide variety of consumer products, from children’s toys and apparel, to cell phones, and complex medical devices. In the Americas region, which this role supports, the business is growing rapidly and now has about 1,600 employees. 60% of the business is in the USA, with significant operations in Brazil, Mexico and Guatemala, with a smaller presence in most countries in the region.

　　Duties and Responsibilities:

　　It is everyone’s responsibility to live out our Values and Absolutes

　　by Shaping a World of Trust while ensuring responsible progress.

　　Functions as a coordinator and liaison between executive and internal/external stakeholders.

　　Schedules, coordinates, and ensures the executive's appointments and meetings run smoothly.

　　Monitors and responds to emails, ensuring important messages are brought to the executive’s attention promptly.

　　Manages expense report submissions and ensures timely reimbursements.

　　Acts as an integral part of managing and executing a varying range of projects.

　　Prepares and reviews presentation materials.

　　Coordinates purchase order approval process including ensuring support materials are supportive of request.

　　Handles complex travel arrangements to ensure efficient and productive business trips.

　　Supports a varying array of reporting requirements (financial, non-financial).

　　Coordinates approvals and visibility of subordinate staff’s time off and travel requests.

　　Handles and maintains confidential and sensitive information with the utmost discretion and professionalism.

　　Executes other duties as assigned.

　　Skills & Proficiencies:

　　Above average proficiency with Microsoft Office Suite including Excel, Word, Outlook and PowerPoint

　　Strong verbal and written communication skills

　　Ability to build strong relationships at all levels of the organization

　　Calendar Management

　　Strong customer services skills and problem solving

　　Strong time management skills and ability to multi-task

　　Education and Experience:

　　Degree requirement: Bachelor's Degree in a relate field of study

　　Minimum of three (3) years of experience…. supporting senior leadership level in a global company

　　An equivalent combination of education and experience may be accepted in lieu of above.

　　Compensation Range: $70k - $75k (e.g., the job posting is not necessarily reflective of actual compensation that may be earned, and actual compensation is subject to variation due to such factors as locations, education, experience, and skillset).

　　Physical and Travel Requirements:

　　Ability to drive automotive equipment

　　Exposure to unprotected heights

　　Use of hands for repetitive action: simple and firm grasping, fine manipulating.

　　Exposure to body fluids

　　Exposure to noise/vibration

　　Exposure to dust, fumes, and gases

　　Exposure to marked changes in temperature/humidity

　　Frequency in position from: Occasional (0-30%), Regular (0-30%), Frequent (0-30%), Constant (>80%):

　　Lift/Push/Pull/Carry

　　Travel Requirements

　　0-10 lbs.

　　Occasional (0-30%)

　　Multi-Location Day Travel

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　　11-25 lbs.

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　　Overnight Travel

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　　26-40 lbs.

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　　40 lbs.

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　　Physical Requirements

　　Physical Requirements (cont.)

　　Climbing and/or Balancing

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　　Walking

　　Occasional (0-30%)

　　Stooping/Kneeling/Squatting

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　　Sitting

　　Frequent (50-80%)

　　Crouching/Crawling

　　Choose an item.