Description

　　You Lead the Way. We’ve Got Your Back.

　　With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

　　At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

　　Join Team Amex and let's lead the way together.

　　The Network & Acquirer Solutions (NAS) organization drives the development of new payment services and products for the American Express Global Network Issuers, Acquirers and Merchants and is responsible for the operation of the payment network, safely and securely processing more than $1.7 trillion in transaction volume globally each year.

　　The Network Product Development and Management Team is a critical part of the NAS organization, and is accountable for leading the strategy, design, development, and ongoing management of Network products, services, and capabilities. We are modernizing our payment capabilities to become a multi rail, omni channel payments ecosystem while delivering value to our merchants & partners simply, securely, and seamlessly.

　　How will you make an impact in this role?

　　This position is responsible for administrative support for the Vice President of Network Product Development & Management and is integral to enabling multiple highly dynamic teams within a high paced environment. The day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The optimal candidate needs to be extremely proactive in anticipating and adapting to the shifting needs of organization leaders. They also must be experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to fluidly navigate all levels within and across large organizations will also be critical to success.

　　Key responsibilities include:

　　Organizing and proactively maintaining calendars, including scheduling meetings across multiple time-zones, using a high level of tact and integrity

　　Assisting the VP with appropriate email delegation, booking meetings, and reacting and corresponding on behalf, prioritizing what is important and urgent and acknowledging receipt/replies

　　Coordinating conferences and staff meetings, including room booking, catering, security etc.

　　Organizing external business meetings, making all necessary arrangements including sending invites, reserving rooms and Webex setup

　　Coordinating travel arrangements and logistics (hotel, visa, rental car, and other travel-related needs)

　　Processing monthly expense reports and reviewing expense reports for approval

　　Assisting with on and off boarding and new employee logistics

　　Tracking timekeeping for team

　　Working closely with other administrative assistants on office operations and providing back-up support when needed

　　Maintaining headcount reporting, organizational charts, and department distribution lists

　　Managing the procurement of office supplies and other departmental needs

　　Qualifications:

　　5 years previous experience as an Executive Assistant required

　　Excellent calendar management skills across time zones

　　Ability to quickly adapt and be flexible in a dynamic workplace

　　High level of integrity required for handling sensitive and confidential information

　　Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization

　　Highly organized with an ability to demonstrate keen attention to detail, adaptability, flexibility, resourcefulness and efficiency

　　Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects

　　Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively

　　Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook required

　　Experience with Ariba, Concur, Dayforce and other AMEX systems preferred

　　Commitment to ongoing learning and development

　　Qualifications

　　Salary Range: $24.05 to $48.10 hourly bonus benefits

　　The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

　　Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

　　We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

　　Competitive base salaries

　　Bonus incentives

　　6% Company Match on retirement savings plan

　　Free financial coaching and financial well-being support

　　Comprehensive medical, dental, vision, life insurance, and disability benefits

　　Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

　　20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

　　Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

　　Free and confidential counseling support through our Healthy Minds program

　　Career development and training opportunities

　　For a full list of Team Amex benefits, visit our Colleague Benefits Site .

　　American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

　　We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

　　US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the Pay Transparency Policy Statement.

　　If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters.

　　Job: Administration

　　Primary Location: US-New York-New York

　　Schedule Full-time

　　Req ID: 24000516