57246BR

　　Title:

　　Document Controller

　　Job Description:

　　Quest Global is an organization at the forefront of innovation and one of the world’s fastest growing engineering services firms with deep domain knowledge and recognized expertise in the top OEMs across seven industries. We are a twenty-five-year-old company on a journey to becoming a centenary one, driven by aspiration, hunger and humility.

　　We are looking for humble geniuses, who believe that engineering has the potential to make the impossible, possible; innovators, who are not only inspired by technology and innovation, but also perpetually driven to design, develop, and test as a trusted partner for Fortune 500 customers.

　　As a team of remarkably diverse engineers, we recognize that what we are really engineering is a brighter future for us all. If you want to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we’re eager to hear from you.

　　The achievers and courageous challenge-crushers we seek, have the following characteristics and skills:

　　Roles & Responsibilities:

　　Support the project in the EDM system (data ownership, folder structure, roles and access rights, archiving / classification criteria) in collaboration with data ownership manager / Offshore DM

　　Creating and maintaining the project-specific document management plan (DM plan);

　　Finalization of the document list (includes customer documents and internal project documents) with the project manager, the subproject managers and, where applicable, the customer

　　Creating and maintaining the document list;

　　Clarification of interfaces and customer requirements regarding document management

　　Management and distribution of all controlled documents and all formal correspondence ensuring consistency and traceability for all parties;

　　Delivering the contractually agreed customer documents (submittals) to external parties (e.g. customer, adviser, supplier) and/or to an intermediary local office. This also includes the entire correspondence relating to documents for these interfaces so as managing, distributing and documenting feedback, responses and incoming documents (from suppliers, installation site, customers or other third parties);

　　Ensures correct versioning and revisioning by suitable methods including assignment of document numbers (placeholders) for all project deliverables externally and internally;

　　Quality checks documents on formal aspects to meet project specifications

　　Support of controlling for the timely document preparation in collaboration with the project scheduler

　　In coordination with project management, the following additional tasks:

　　Conduct a document management kick-off workshop for all project members

　　Training project employees on the DM process and the use of tools (e.g.:SharePoint, SAP PLM etc.)

　　Record/register formal correspondence for customer documents, disseminate to relevant project members

　　Monitoring document status and correspondence scheduled dates (review comments, customer approvals) for submitted customer documents

　　Clarifies and defines DM requirements in accordance with the contract / customer / consultant / onshore and offshore project team (templates, review and release procedures and workflows, submission procedures, translation procedures)

　　Supporting project management in improving documentation management in the project

　　Participating in project meetings, discussions with the customer and, where applicable, customer visits

　　Supporting the archiving of project documentation in the EDM system

　　Required Skills (Technical Competency):

　　Must carry 4 to 6 years of experience in relevant position

　　Have relevant experience as a Documentation manager in large project environment

　　Have knowledge of project management

　　Have knowledge of Railways Signaling domain

　　Have good communication skills

　　Able to work with different teams, sometimes situated in other offices or countries

　　Desired Skills:

　　Must have experience conducting meetings and presentations.

　　Intermediate/Advanced computer skills including Adobe, Excel and Microsoft Office applications

　　Understanding of version and revision control

　　Good understanding of technical and engineering terminology with clear understanding of document lifecycles and project phases

　　Auto req ID:

　　57246BR

　　Job Type:

　　Full Time-Regular

　　Assignment Country:

　　India

　　Total Years of Exp:

　　3 - 6

　　Assignment State:

　　Karnataka

　　Assignment Location:

　　Bangalore (Bengaluru)

　　Experience Level:

　　Mid Level