DISTINGUISHING FEATURES OF THE CLASS: This position exists in the Schenectady City School District Office of Planning & Accountability (OPA) and involves responsibility for Project Management oversight of several OPA initiatives, including managing day to day office procedures. Under the direction of the Assistant Superintendent of District Initiatives, Planning & Accountability, the Project Manager will play a critical role in supporting the coordination of projects between the Office of Planning & Accountability and other departments. The incumbent will routinely run reports, analyze, manipulate, interpret and display data to inform program decisions. It is expected that the Project Manager will work with the Assistant Superintendent to define requirements and scope for project development and monitor projects to ensure goals and deliverables are kept on track.

　　TYPICAL WORK ACTIVITIES:

　　Project Management oversight for several OPA related initiatives; coordinates and deploys resources as assigned by the Assistant Superintendent

　　Manages visitors and phone calls that come directly to OPA

　　Maintains materials and supplies for OPA

　　Manages IRB Process communication and transfer of documents with outside person/organization to Director, including setting timelines for review and approval/disapproval

　　Supports the Homeschool process in coordination with BOCES, including:

　　Maintaining updates in IC (i.e., document upload and registration updates) for registration and buildings per homeschool coordinator with BOCES

　　Providing information to homeschool coordinator with BOCES as applicable

　　Managing communication to families (i.e., letters of out of compliance) and prepares to have delivered by parent liaisons

　　Supports NYS testing needs as directed by supervisor, which may include organizing and disseminating documents to buildings from OPA

　　Collects, reviews, and follows processes for hardship requests with Registration and/or SSS and verifies enrollments

　　Maintains agendas, sign-in sheets, and meeting notes for all meetings for Assistant Superintendent and Director of Planning and Accountability, as applicable

　　Works with Business Office to communicate with nonpublic schools/organizations related to Title funding purchases and requests

　　Assists with editing of documents such as data booklet and department newsletter to ensure correct messaging

　　Assists Transportation Department with requisitions and purchase orders

　　Assist IT department with requisitions and purchase orders

　　Manages monthly check-in agendas/meetings across all district divisions

　　Ensures that all projects are delivered on-time, within scope and within budget

　　Develops a detailed project plans to monitor and track progress.

　　Creates and maintain comprehensive project documentation.

　　Tracks project performance, specifically to analyze the successful completion of short and long-term goals.

　　Performs other duties as assigned

　　FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of principles and practices of project management, including a knowledge of personnel methods and procedures, organizational reporting and communication; ability to organize and lay out work for others; ability to get along well with others, secure collaboration and cooperation; and ability to develop and maintain effective working relationships; excellent written and verbal communication skills; solid organizational skills including attention to detail and multitasking; detailed orientated; inventory control; ability to follow complex oral and written instructions; strong computer literacy skills.

　　Job Qualifications

　　(A) Graduation from a regionally accredited or New York State registered college or university with a Master’s degree in business management, business administration, public administration, education or related field and two (2) years of office management, administrative or program management experience; OR

　　(B) Graduation from a regionally accredited or New York State registered college with a Bachelor’s degree in business management, business administration, education or related field and four (4) years of experience as outlined in (A) above; OR

　　(C) An equivalent combination of experience and training as defined by the limits of (A) and (B) above.

　　Application Deadline:01/30/2024

　　Civil Service Title: DIPA Project Manager