Job Description

　　JOB SUMMARY

　　This is a tremendous opportunity for a motivated, detail-oriented individual who wants to start a career in the state legislature. The office of the Senate Clerk is the engine room of the legislative process in the Massachusetts Senate, where talented individuals learn the intricacies of the administrative process of passing laws. Successful employees will realize a pathway for career advancement.

　　The Clerical Assistant II assists the Clerk's Office in multiple areas, as required and at the direction of the Clerk of the Senate ("Clerk"), in coordination with the Clerical Assistant III. This position provides assistance at the front desk, greeting visitors and responding to general inquiries from Senators, staff, and members of the public, in person or by phone. The Clerical Assistant II reports to the Clerk and the Assistant Clerk.

　　JOB DUTIES AND RESPONSIBILITIES

　　Assist in preparing committee reports filed from Senate and Joint committees.Provide general clerical and administrative support to office staff, including assisting the front desk staff. Assist in preparing corrected Senate Journals for binding as the official record for the 2-year General Court.Assist the Clerk in updating Session Laws.Review and publish the Senate Agenda on the public website.Assist in processing reports and communications from outside entities.Distribute papers between the legislative and executive branches and other legislative offices.Transcribe any session debate remarks.Prepare and print special adjournments.Print and prepare Senate citations.Collaborate with printing services staff to fulfill printing and copying requests from Senate offices.Assist in maintaining the Supplemental Index for the Senate Journal.

　　Other Duties and Responsibilities May Include:

　　Perform other duties as assigned by the Clerk and Assistant Clerk.Respond to requests from outside executive branch agencies, commissions, and task forces, as needed.Proof Senate record of roll call votes.

　　Qualifications

　　 MINIMUM QUALIFICATIONS One to two years of college or technical school, or, alternatively, at least 2 years of relevant work experience. Demonstrated experience with basic office equipment and systems including telephones, photocopiers, email, and office computer applications, such as Microsoft Office Suite and remote meeting platforms . Knowledge of the legislative process and procedure, and related terminology. Clerical, customer service, or recordkeeping experience preferred. Basic understanding of municipal, state, and federal political processes. Temperament to communicate with a variety of personalities in a tactful, positive, and professional manner. Knowledge of office computer applications and equipment. Strong organizational skills and attention to detail. Ability to produce quality work under pressure and in a fast-paced environment. Ability to maintain a flexible, in-person schedule including working extended hours, possibly on nights and weekends. The position is open until filled, however, priority will be given to those who apply within the first fourteen (14) days. Please be sure to attach a resume and cover letter, addressed to Senate Clerk Michael Hurley, to the application on MassCareers.

　　Please do not call with any questions regarding this opening, all questions should be directed by email to the Senate Office of Human Resources - [email protected].

　　The Senate's total compensation package features an outstanding set of state employee benefits for eligible employees which you may consider towards your overall compensation, including, but not limited to:

　　75% state-paid medical insurance premium Reasonable Dental and Vision Plans Flexible Spending Accounts and Dependent Care Assistance programs Low-cost basic and optional life insurance - Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan 12 paid holidays per year and competitive Sick, Vacation, and Personal Time Competitive Senate-sponsored parental leave - Tuition Benefit for employees and spouses at state colleges and universities Long-Term Disability and Extended Illness program participation options Employee Assistance Programs - Professional Development and Continuing Education opportunities Qualified Employer for Public Service Student Loan Forgiveness Program

　　The Senate requires all Senate employees to have received COVID-19 vaccination or to have been approved for an exemption as a condition of employment. Finalists will be given details about how to demonstrate receipt of vaccination or request an exemption due to a sincerely held religious belief or medical reason not to be vaccinated.

　　The Massachusetts Senate is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religious creed, national origin, ancestry, disability, gender, gender identity, sexual orientation, genetic information, pregnancy, military, and veteran status, or any other characteristic protected under applicable federal, state, or local law. Our goal is to be a workforce that is representative, at all job levels, of the diverse commonwealth we serve, and women, minorities, veterans, and persons with disabilities are strongly encouraged to apply.