Description:

　　JOB ANNOUNCEMENT

　　CHIEF VOUCHER EXPEDITER

　　Department of Family and Support Services

　　Number of Positions: 1

　　This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

　　BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

　　1. Check the box on your profile titled “Currently employed by the City of Chicago”

　　2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

　　3. Select your correct bargaining unit

　　FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

　　Description

　　Chief Voucher Expediter processes and supervises the processing of payments and the monitoring of expenditures to ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established timeframes, and performs related duties as required

　　ESSENTIAL DUTIES

　　· Manage the AP staff

　　· Reconcile internal SharePoint site (APS)

　　· Assist AP staff with entries into FMPS

　　Supervises the data entry of invoices and participates in the processing of vendors’ invoices for payment

　　Conducts research of contract agreements, invoices, and supporting documents to verify if item codes, remittance addresses, voucher numbers, funding strip codes, and contract data are accurate and covered and whether requested cost are valid based on quantity requirements and agreed discounts

　　Compiles invoices and support documents for packaging by date, vendor name, and remittance address and verifies that corresponding receiving reports are consistent specifically in areas pertaining to cost, items, and quantity before submitting to the Comptroller’s office for payment processing

　　Supervises and monitors the maintenance of files containing reports, contracts, and invoices

　　Checks figures for accuracy prior to processing vouchers and approving vendor invoices for payment

　　Troubleshoots invoice problems conferring with vendors and department managers to resolve payment issues

　　Interprets and communicates purchasing procedures and regulations to department managers

　　Location: 1615 W. Chicago Ave. Chicago, IL 60622

　　Days: M-F

　　Hours: 9AM-5PM

　　THIS POSITION IS IN THE CAREER SERVICE

　　Qualifications:

　　Three years of work experience in processing and auditing vendor invoices and purchase orders for payment of which one year is in a supervisory role related to the responsibilities of the position; or an equivalent combination of education, training, and experience

　　Selection Criteria

　　This position requires applicants to complete an interview. The interviewed candidate (s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview will be selected.

　　Preference will be given to candidates possessing the following:

　　· Previous experience accounts payable

　　· Previous experience interpreting policy and procedures and responding in writing to questions or providing clarification

　　· Proficiency using Business Objects and Oracle/FMPS

　　· Proficiency using Microsoft Office software, i.e., Excel, Word, PowerPoint, Outlook and SharePoint

　　ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

　　The City of Chicago is an Equal Opportunity and Military Friendly Employer

　　City of Chicago

　　Brandon Johnson, Mayor

　　Applications for this position will be accepted until 11:59p.m. CDT on 2/2/2024 .