Position Summary: The Capital Project & Project Buyer coordinates all activities related to capital purchases and projects which include the acquisition of capital equipment, furniture, and project-related minor equipment.

　　Primary Customers: Hospital and Medical Group Management and staff, Facilities Management project Manager, Legal department staff, Capital Accountant, Materials Management department team, applicable vendors and construction company project managers, select physicians and physician office staff.

　　Copley Performance Areas/Behaviors:

　　Patient/Family/Customer First

　　Treats others with courtesy, respect, and caring touch in all interactions.

　　Goes the extra mile to identify, fulfill, and exceed customer needs. Puts those needs first.

　　Promotes patient rights, patient safety and ensures confidentiality and privacy at all times.

　　Recognizes, respects, and effectively communicates with all cultures.

　　Promotes Teamwork and Partnerships

　　Treats each employee as an equal and valued member of the team; works cooperatively with other employees to complete the work.

　　Willingly flexes to meet the changing workload demands and priorities.

　　Helps make Rush-Copley a great place to work by promoting positives and committing to resolve problems.

　　Upholds RCMC Employee Behavior Standard in all interactions to improve teamwork and enhance patient satisfaction.

　　Adheres to the Code of Conduct of RCMC in the performance of job duties and promotes the adherence of others as well.

　　Quality and Patient Safety

　　Follows the National Patient Safety Goals.

　　Is mindful and compliant with Red Rules.

　　Prevents recognized safety hazards and proactively reports near misses

　　Maintains and supports a Just Culture by reporting errors.

　　Identifies potential opportunities and participates collaboratively to make improvements.

　　Upholds RCMC Employee Behavior Standard in all interactions to improve teamwork and enhance patient satisfaction.

　　Position Performance Area/Expectations:

　　Purchasing

　　Accurately processes all purchase requests from departments and Inventory Coordinators daily.

　　Prioritizes requests according to need of department and accurately process purchase orders in a timely manner, with shipping method selected which optimizes cost and delivery requirements.

　　Verifies pricing meets contracted price or GPO price, where applicable. Bids non-contracted, high cost items with 3 vendors when possible.

　　Reviews requests for supplies, equipment and purchased services to assure all requests meet policy and approval requirements

　　Verifies pricing paid is as per contracts; Manages pricing agreements as assigned

　　Consistently exhibits expertise and leadership related to the acquisition of goods, materials and services.

　　Maintains MMIS Database information, including Item, vendor, cost center, expense codes and other files,

　　Works independently, requiring minimal supervision. Keeps stakeholders informed on issues of importance.

　　Demonstrates advanced arithmetic ability, good analytical and negotiating skills

　　Demonstrates proficiency working purchasing related information systems and databases as well as Microsoft Office Suite

　　Capital Purchasing

　　Negotiates capital related vendor pricing agreements.

　　Assists department Managers and Directors in the review of routine capital vendor quotations for pricing, terms and conditions, delivery requirements for off-site locations, and any alternate sources.

　　Benchmarks clinical equipment vendor quotations for best pricing using available resources, such as ECRI or MDB Info Net.

　　Consults with Rush System, as applicable, upon consideration of equipment standards and group purchases.

　　Accurately reviews routine capital requests for required approvals, budget variances, price benchmarking, quotation terms and conditions, Taxes, delivery location requirements, and delivery date requirements. Consults with requestor and stakeholders to make necessary revisions.

　　Verifies pricing meets contracted price or GPO price, where applicable. Bids capital items with 3 vendors in lieu of benchmarking, where applicable.

　　Identifies capital equipment supply requirements, assures related supply items pricing is contracted prior to capital purchase.

　　Assures pricing of related service contracts are benchmarked and contracted prior to capital purchase, as necessary.

　　Assigns asset tags to all items with a cost of over $1,000, as applicable.

　　Updates capital request cover sheet with PO and asset tag information.

　　Processes capital purchase requests in a timely manner, communicates capital request delivery dates and exceptions to requestor.

　　Meets regularly with Purchasing Manager, communicates issues of importance, policy related issues, key constraints to objectives.

　　Assigns asset tags to applicable equipment and furniture

　　Vendor Management

　　Works with vendors to improve upon the quality of service and reduction of cost.

　　Assists vendors with questions; advises on Copley vendor procedures.

　　Maintain positive relationship between Rush-Copley Medical Center and vendors; works with both parties to resolve issues.

　　Invoices

　　Checks invoice variances for accuracy when notified by Accounts Payable; contacts vendor, adjusts invoice and informs those involved.

　　Assures timely receipt of vendor installed equipment and / or items delivered to off site locations

　　. Position Requirements

　　High school graduate, Associate Degree in Business Required, Bachelor’s degree in Business preferred.

　　Minimum of two years of experience in Purchasing or Furniture / Equipment Project Management required, with hospital related experience preferred.

　　Accurate keyboarding skills required, at least 25 words per minute typing.

　　Ability to conduct business in a professional and ethical manner at all times.

　　Pleasant and effective verbal and written communication

　　Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status and other legally protected characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [email protected].