Summary

　　Sales Administrative Assistant

　　Our sales department is looking for an exceptional sales administrative assistant with strong customer service skills to support our sales team. This position works closely with the Sales Team Leader and other support personnel to ensure the client’s brand marketing and consumer strategies are implemented. The ideal candidate will perform administrative duties, act as a liaison between the sales team and client, and be a point of contact for conflict resolutions. Advantage Sales and Marketing works with many leading companies across the consumer packaged goods industry. We invite you to be part of our ever-growing team with the largest sales and marketing agency in North America.

　　Responsibilities:

　　Administer the claims, deductions, and reconciliation processes by meeting client and customer expectations through maintaining accurate records.

　　Support Business Development Specialist.

　　Support and resolve administrative activities by maintaining communication flow and serving as a liaison for the Sales Team.

　　Assist Sales Team in coordinating events and creating sales presentations.

　　Process invoices and billing. Assist Business Development Specialist with repayments, receivables, and collections.

　　Support and resolve administrative activities by maintaining communication flow and serving as a liaison for the Sales Team.

　　Interface with Customers and Clients to ensure outstanding customer service.

　　Maintain efficient forms management process through consistent application and training.

　　Maintain promotional materials through tracking vehicles (i.e. spreadsheets, sample inventories, quotes, and bonus tracking).

　　Administer process for providing Sales Team with accurate and timely promotional contracts.

　　Qualifications:

　　High School Diploma or GED or equivalent experience.

　　1-2 years of experience in applicable field.

　　Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers.

　　Preferred experience in bookkeeping/accounting experience.

　　Strong prioritization skills.

　　Ability to visualize and plan objectives and goals strategically.

　　Excellent written communication and verbal communication skills.

　　Excellent customer service orientation.

　　Good interpersonal skills.

　　Team building Skills.

　　Advantage Sales and Marketing, LLC (ASM) is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. ASM services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

　　Advantage Sales & Marketing, LLC is proud to be an Equal Opportunity Employer.

　　Responsibilities

　　Advantage Sales and Marketing, LLC (ASM) is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. ASM services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

　　Position Summary

　　The Business Account Administrator is responsible for administrative activities related to assigned clients. Work closely with Sales Team Leader and other support personnel. Main responsibilities include claims, deductions, and promotion forms management; assists with performing administrative activities, and facilitates problem resolution by maintaining communication and serving as a liaison to the Sales Team, customer service personnel, and other support staff.

　　Essential Job Duties and Responsibilities

　　Claims Deduction Management

　　Administer the claims, deductions, and reconciliation processes by meeting client and customer expectations through maintaining accurate records

　　Enter and reconcile Client promotions in GenWeb program

　　Support Business Development Specialist and reconcile promotions in the clients portals / system

　　Administrative Support

　　Support and resolve administrative activities by maintaining communication flow and serving as a liaison for the Sales Team

　　Assist Sales Team in coordinating events, including trade shows, meetings, and client market visits

　　Assist Sales Team in creating sales presentations

　　Maintain the internal system for authorizations (ADL) and ensures distribution lists are up-to-date

　　Collections

　　Process invoices and billing

　　Assist Business Development Specialist with repayments, receivables, and collections

　　Client and Customers

　　Support and resolve administrative activities by maintaining communication flow and serving as a liaison for the Sales Team

　　Interface with Customers and Clients to ensure outstanding customer service

　　Promotions Forms Management

　　Maintain efficient forms management process through consistent application and training

　　Maintain promotional materials through tracking vehicles (i.e. spreadsheets, sample inventories, quotes, and bonus tracking)

　　Administer process for providing Sales Team with accurate and timely promotional contracts

　　Order Processing

　　Database set-up and administration, communication, and tracking as necessary of all orders in EDI to include reconciliationSupervisory Responsibilities

　　Direct Reports

　　This position does not have supervisory responsibilities for direct reports

　　Indirect Reports

　　This position does not have guidance or mentoring responsibilities for indirect reports

　　Travel and/or Driving Requirements

　　Travel is an essential duty and function of this job. Driving is not an essential duty or function of this job.

　　Travel up to 25%

　　Minimum QualificationsThe following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job

　　Education Level:(Required)High School Diploma or GED or equivalent experience

　　Field of Study/Area of Experience: 1-3 years of experience in applicable field

　　Skills, Knowledge and Abilities

　　Ability to make oral presentations

　　Working knowledge of syndicated data

　　Strong prioritization skills

　　Ability to visualize and plan objectives and goals strategically

　　Excellent written communication and verbal communication skills

　　Excellent customer service orientation

　　Good interpersonal skills

　　Team building Skills

　　Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers

　　Environmental & Physical Requirements

　　Office / Sedentary Requirements

　　Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

　　Additional Information Regarding ASM Job Duties and Job Descriptions

　　Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. ASM reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. ASM shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

　　Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

　　Important Information

　　The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

　　Are you passionate about Service Excellence, Results, Integrity, Entrepreneurial Focus and Leadership: These are our values at Advantage Sales & Marketing LLC. Come learn why “Winning Together” is more than just words on a piece of paper. It is the vision by which we live our mission as an organization: "To create outstanding value for clients and customers through superior sales execution, operational excellence and innovative marketing services."

　　Advantage Sales & Marketing LLC is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, ASM shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

　　Advantage Solutions will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance. All of our positions require the satisfactory completion of a background check. Please be aware that acknowledging or having criminal convictions does not constitute an automatic bar to employment. Factors including, but not limited to age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.

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　　Job LocationsUS-MI-Novi

　　Primary Posting Location : CityNovi

　　Primary Posting Location : State/ProvinceMI

　　Primary Posting Location : Postal Code48375

　　Primary Posting Location : CountryUS

　　Requisition ID2024-431008

　　Position TypeFull Time

　　CategoryProfessional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)